Special Projects Coordinator

ROCHESTER PREP CHARTER SCHOOL; City of Rochester (NY); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Approx. 10 weeks paid breaks

403(b) retirement with employer match

Pre-tax FSA/HSA/DCA

Mental health and counseling support

Extensive training and development

Job summary

Uncommon Schools in Rochester, NY is seeking a Special Projects Coordinator to oversee key logistics and operational support across events, assessments, food service, technology, decor, transportation, and enrichment activities.

You will report to the Director of Operations and collaborate with teachers, families, and partners to execute multiple workstreams while ensuring timely, compliant delivery.

Qualifications

• Effective verbal and written communication with staff, students and families.
• Calm, professional demeanor under competing demands.
• Strong project oversight with accountability to multiple stakeholders.
• Digital literacy including databases and Microsoft Office (Word/Excel).
• Prior project management or office-based customer service experience.
• Strong time management and multitasking to meet deadlines.
• 1–3 years teaching or school administrative office experience.

Responsibilities

• Oversee family and student events such as report card conferences.
• Coordinate quarterly state assessments ensuring compliance with regulations.
• Manage student meals and vendor partnerships.
• Support student and staff technology systems.
• Create welcoming environments through decor and visuals.
• Coordinate transportation systems.
• Plan enrichment activities and field trips.
• Lead other operational initiatives to support student achievement.

Skills

Verbal & written communication

Calm under pressure

Project management

Microsoft Office

Word

Excel

Customer service

Time management

Teaching or school admin experience

Education

Teaching or school admin experience

Tools

Microsoft Office

Job description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

At Uncommon Schools, Special Projects Coordinators (SPCs) execute key logistics and provide operational support that enable students and teachers alike to flourish. The SPC is the executor of various school systems including assessments, facilities, student food service, staff & student technology, and event planning. The SPC reports to the school’s Director of Operations (DOO).

As theSpecial Projects Coordinator, you will own the execution of the following workstreams:

• Family and student events, such as Report Card Conferences
• Internal quarterly assessments and state assessments, ensuring that all state testing compliance and state-specific regulations are followed
• Student food systems, coordinating the dispersal of all meals and partnership with food vendors
• Student and staff technology
• School visual décor and aesthetics, celebrating students and creating a welcoming environment
• Transportation systems
• Extra-curricular activities, enrichment programs, and field trips
• Other projects and new initiatives to support operations and student achievement at the school

At our larger campuses, we have two or three SPC roles:SPC - Technology & Assessments,SPC - Events, andSPC - Systems. The workstreams for these roles are more specific from the list above, as the titles suggest.

Qualifications

• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, parents, and additional stakeholders.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Large project oversight from planning to execution, with direct accountability for results from multiple stakeholders (teachers, building partners, operations associates, etc.)
• Strong digital literacy skills, including database management and Microsoft Office, Word, and Excel.
• Prior project management and/or office-based customer service experience.
• Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines.
• 1 to 3 years of teaching or school administrative office experience

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

Our Approach to AI and Your Application
At Uncommon Schools, we value thoughtful use of technology. Your responses should begin with your own thinking and reflect your authentic voice, experiences, and commitment to our mission. Generative AI can be used to refine or organize writing, but not to generate initial responses or replace your ideas. Every application is reviewed by a member of our Recruitment Team, and we are committed to understanding the person behind the application.

Compensation

Compensation for this role is between $19.50 /hr to $27/hr. Most candidates who meet job description requirements will receive an offer of $19.50 /hr - $20.69/hr.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

Generous paid time off inclusive of sick time, paid holidays, and ~10 weeks of paid breaks (Spring, Winter, and Summer).

Extensive, best-in-class training and development

Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)

403(b) retirement savings program + employer match

Paid leave of absence options (parental, medical, disability, etc.)

Mental health and counseling support + wellness benefits

*A detailed list of all SY 26-27 benefits is located HERE .

At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture.

As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [emailprotected].