Special Projects Assistant

Hobby Lobby; Oklahoma City (OK); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive wages

Medical, Dental, Vision, and Rx Plan

401(k) with company match

Paid Vacation

Employee Discount

Life Insurance and LTD

Job summary

Hobby Lobby is seeking a Special Projects Assistant in the Art & Creative Department to support event coordination and day-to-day administrative and operational tasks. You will help manage project information, vendor communications, and reporting to keep projects on track.

Strong communication, organization, and relationship-building skills are essential as you collaborate with teams and leadership. The role involves research, bookings, and ensuring information is ready for kickoff, tracking

Qualifications

• Strong communication and organization skills with ability to manage multiple tasks.
• Proven relationship-building and negotiation abilities.
• Self-motivated problem-solver capable of vendor/venue coordination.

Responsibilities

• Participate in vendor/venue research, bookings, correspondence, and relationship building.
• Ensure team and leadership are up to date and prepared for projects and events.
• Gather, track, record, and share information with strong attention to detail.
• Enter and monitor project information in MARVIN and other team records.
• Learn new techniques, tools, and technology as required.

Skills

Communication skills

Organization

Relationship building

Team player

Problem solving

Tools

Mac

Microsoft Office

Job description

Job Description - Overview

Come be a part of a creative, fast-paced, and exciting team We’re hiring a Special Projects Assistant for Hobby Lobby’s Art/Creative Department. This person will assist in event coordination and execution, and oversees day-to-day administrative and operational functions for the Special Projects Team’s projects and processes to achieve success within defined strategies and goals. If you are a well-rounded individual with strong communication, organization, and relationship building skills, then we are looking for you!

Who You Are

• An open-minded team-player who takes constructive feedback gracefully and works collaboratively toward the bigger picture
• A dedicated professional who develops new approaches and processes to improve performance, productivity, engagement, relations and retention
• A self-motivated problem solver who enjoys researching vendors/venues, handling bookings and related correspondence, and ensure team and leadership are up to date and prepared for projects and events
• A relationship builder with strong communication and negotiation skills

What you will do

• Participate in vendor/venue research, bookings, correspondence, and relationship building
• Ensure Team and Leadership are up to date, organized, and prepared with all information needed to kickoff, track progress of, and meet objectives for projects, processes, and events
• Gather, track, record, organize and share information and assets with strong attention to detail
• Conduct research, complete projects, and prepare reports and files in a timely manner
• Learn new techniques, tools, and technology as required
• Enter and monitor project information in MARVIN and other Team records
• Perform work-related errands
• Anticipate obstacles and take initiative to communicate and problem-solve before/as they arise
• Consistently provide high quality work, often under the pressure of tight deadlines

Job Description - Requirements

Education and Experience

• Ability to maintain strict levels of privacy and confidentiality
• Experience or qualifications in a related field with demonstrated project management skills
• Proficient Mac and Microsoft Office Skills
• Ability to give, accept, and apply critique and feedback
• Strong work ethic that demonstrates professionalism, flexibility, reliability, and accountability
• Ability to solve problems proactively with patience and intelligence
• Ability to self motivate, take initiative, and exercise sound judgment
• Excellent time management skills including multitasking and attention to detail
• Excellent relationship building skills including communication, negotiation, and collaboration
• Ability to perform Essential Job Functions with or without accommodation
• Ability to sufficiently meet Employee Performance Expectations
• Ability to perform job duties at the corporate office in Oklahoma City

Hobby Lobby Stores, Inc., is an Equal Opportunity Employer.

For reasonable accommodation of disability during the hiring process call [phone] .

Benefits

• Competitive Wages
• Medical, Dental, Vision, and Prescription Plan
• 401(k) Program with company match
• Paid Vacation
• Sick / Personal Pay (SPP)
• Employee Discount
• Life Insurance and Long Term Disability Insurance (LTD)
• Flexible Spending Plan
• Holiday Pay
• Integris Clinic and Pharmacy on campus
• Chaplain Services on campus

Job Title

Special Projects Assistant

Address 1

7707 SW 44th Street

Zip Code

73179

Department

Art & Creative