Special Procedures Coordinator

clearway; Pensacola (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Clearway is seeking a Special Procedures Coordinator in Pensacola, FL to coordinate authorization, scheduling, and related activities. You will liaise with device representatives, patients, providers and internal staff to ensure smooth procedures.

Responsibilities include maintaining patient lists, confirming pre-procedure requirements, educating stakeholders, and ensuring accurate documentation and reporting. A strong emphasis on confidentiality, organization, and teamwork is required.

Qualifications

• High School Diploma or equivalent.
• Two years of related prior authorization experience and/or training.
• Knowledge of Internet and Microsoft Office software (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Excellent written and oral communication skills.
• Ability to work independently and in a team.
• Strong multi-tasking, prioritization and attention to detail.
• Good organization skills and problem-solving abilities.
• Familiarity with medical practices and terminology.
• Commitment to production and quality standards and professional conduct.

Responsibilities

• Coordinate authorization and scheduling of Special Procedures.
• Liaise with device representatives, patients, providers and internal staff.
• Maintain organized spreadsheets for patients under consideration.
• Contact patients about pre-procedure requirements and education.
• Ensure medical chart notes reflect clinical necessity and documentation clarity.
• Develop, maintain, and provide reports as directed.
• Ensure HIPAA compliance and confidentiality across duties.
• Participate in trainings and other assigned duties.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Written & verbal communication

Organizational skills

Attention to detail

Teamwork

multitasking

Education

High School Diploma

Tools

EMR (Electronic Medical Record)

Medical Coding

Internet

Medical terminology

Job description

The Special Procedures Coordinator will be responsible for ensuring authorization, scheduling and coordinating of Special Procedures. This will include liaising with Device representatives, other outside organizations, patients, providers, and internal staff.

Essential Duties and Responsibilities

• Performs job in accordance with Company mission, vision and goal.
• Exercises confidentiality in all areas, abiding by HIPAA rules and regulations.
• Maintains an organized and detailed spreadsheet of all patients who are being considered and have completed Special Procedures.
• Contacts patients to ensure they are properly informed of pre-procedure requirements (i.e.: medical clearance, psych clearance, etc.).
• Coordinates all required pre-procedure requirements to include, but not limited to, psych clearance, pre-op tests, and cardiac clearance as indicated.
• Helps educate patients, staff and providers on issues related to Special Procedures.
• Responsible for understanding insurance policy as it relates to ordered procedures
• Responsible for obtaining authorization and scheduling of all related Special Procedures as ordered and assigned.
• Reviews patient chart notes after Special Procedures has been initiated to ensure clarity of documentation.
• Responsible for coordinating procedure scheduling with device representatives of various companies.
• Communicates with providers to obtain clarity on medical chart notes, as it pertains to Special Procedures.
• Reviews patient chart notes to ensure proper information is documented regarding medical necessity.
• Develops, maintains, and provides reports, as directed.
• Checks work e-mail on a regular basis throughout the workday.
• Participate in and complete all required trainings and in-services.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma, or equivalent.
• Two (2) years of related prior authorization experience and/or training.
• Must have knowledge of Internet and Microsoft Office software (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Must have excellent written and oral communication skills.
• Must be able to work individually as well as within a team.
• Must be able to multi-task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to perform calculations, problem solve and use reasoning.
• Must have knowledge of medical practices and medical terminology.
• Must be able to meet predefined production and quality standards.
• All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance.

Preferred Qualifications

• Two (2) years of prior experience working with an Electronic Medical Record (EMR).
• Three (3) years of experience in a medical practice.
• Two (2) years of prior experience in procedure scheduling
• Medical Coding experience

Driving/Travel

The employee must have reliable transportation. While the primary workplace may be closest to the employee’s home, work assignments could be in any of the Company’s locations.