Special Events Program Assistant

Mishawakacity; Mishawaka (IN); On-site; USD 9,600 - 23,000; Part time

Job summary

Mishawaka Parks & Recreation is seeking a Special Events Program Assistant to support the promotion, development, and execution of city events. The role requires able handling multiple projects with flexible hours and occasional evenings and weekends.

The ideal candidate will demonstrate initiative, strong communication, and the ability to work well in a team while representing the Parks Department at public functions. This is a part-time, flexible role with varied event-based hours.

Qualifications

• Public relations and communication skills are essential.
• Strong digital literacy and social media proficiency required.
• Experience with Canva or Sling is advantageous.

Responsibilities

• Assist with the planning and execution of events and activities.
• Help with setup and breakdown for events and programs.
• Promote and advertise programs and events.
• Answer calls and relay information to callers, vendors, volunteers.
• Secure program volunteers through phone outreach and relationship building.

Skills

Public relations

Communication

Digital literacy

Social media management

Canva

Sling

Education

Degree-seeking student in tourism/events management or related field

Tools

Canva

Sling

Job description

JOB TITLE – Special Events Program Assistant

DEPARTMENT: Parks Department SALARY: $7.25 – $17.00 per hour HOURS: Various

The Special Events Program Assistant is responsible for assisting with promotion, development, and execution of Mishawaka Parks & Recreation’s special events & activities. This position is responsible for assisting in representing the Parks Department at Park functions. The ideal candidate possesses a strong work ethic, the capacity to prioritize tasks and work on a variety of projects with competing deadlines. Candidates should have the ability be adaptable to new situations, ideas, and challenges, and must be able to take initiative and work proactively. Must be self-motivated and work well as part of a supportive team. This position is a part-time position with flexible work hours; the work schedule depends on need – events, activities, promotions, etc.

ESSENTIAL FUNCTIONS

• 1. MUST be able to work all previously scheduled event dates.
• 2. Assists with the implementation of events
• 3. Assists with set up and break down for events and programs
• 4. Assists Special Events and Activities Director as needed
• 5. Uses knowledge in relevant field to suggest improvements to current special events
• 6. Promote and advertise programs and events
• 7. Answer telephone, direct calls, relay information to callers, vendors, volunteers, etc.
• 8. Make phone contacts to secure program volunteers
• 9. Foster and grow relationships with local businesses and organizations
• 10. Assists in the organization of Parks materials and storage areas
• 11. Work evenings and weekends as needed

ADDITIONAL EXAMPLES OF WORK PERFORMED

• 1. Assists in the Parks Program office as needed.
• 2. Able to distribute materials and instructions as needed.
• 3. Responsibly represents the Parks department and City of Mishawaka.

REPORTING RELATIONSHIPS

• 1. Reports directly to and has regular communication with Special Events and Activities Director.
• 2. Assists Special Events and Activities Director with events and activities.

EQUIPMENT USED

• 1. Hand tools
• 2. Low-speed vehicles such as golf carts or gators
• 3. Office Equipment
• 4. Mechanical Equipment

PHYSICAL REQUIREMENTS

• 1. Reach with hands and arms
• 2. Use hands to operate tools or controls
• 3. Sit, climb, balance, stoop, crouch
• 4. Frequently lift or move 50 pounds
• 5. Talk and hear
• 6. Occasionally lift or move 100 pounds
• 7. Lift and move objects without assistance

ENVIRONMENTAL/WORKING CONDITIONS

In general, we are exposed to varied temperatures and weather conditions. Equal proportion of time spent indoors and outdoors. Outdoor work depends on weather conditions. Flexible schedule required. Must be able to work early mornings, nights, weekends and holidays. Must be able to work all previously scheduled event dates at the time of hiring. Off-season hours are minimal.

REQUIRED KNOWLEDGE AND ABILITIES

• 1. Must be proactive and able to work independently
• 2. Must possess good public relations, communications, reading and writing skills.
• 3. Ability to develop long-range plans and to accurately evaluate work accomplished.
• 4. Ability to establish and maintain professional working relationships with employees, coworkers and public.
• 5. Must accept supervision and responsibility.
• 6. Excellent digital literacy skills. Must be proficient in utilizing all forms of social media, as well as platforms such as Canva, Sling, etc.

QUALIFICATIONS

• 1. A degree-seeking or earning student interested in learning on the job training relating to the field of tourism, events management, leisure studies, recreation, communication, psychology, sociology, environmental studies, or a related field
• 2. Proven experience to lead, manage programs, and volunteers.
• 3. Strong oral and written communication skills required
• 4. Valid driver’s license
• 5. First Aid, CPR, AED Certification-Adult and Child