Special Events Manager - Multi Day

U.S. Ski and Snowboard Association; Park City (UT); On-site; USD 64,000 - 74,000; Full time

Job summary

U.S. Ski and Snowboard Association in Park City, Utah seeks a Special Events Manager to own the production and flawless execution of multiday events, including Partner Summit, Congress, Board meetings, and other internal or partner gatherings.

You will manage group hotel blocks, agendas, content coordination, gifting, vendor relationships, and on-site production. The role leads end-to-end event production, coordinates with Communications/Marketing, supports the Hospitality team, and tracks event

Qualifications

• 3+ years producing multi-day conferences, summits, or similar group programs—CMP or similar preferred.
• Comfortable negotiating vendor contracts and managing a budget.
• Able to travel domestically, and occasionally internationally, up to 35%.
• Valid driver’s license; able to obtain a passport.
• Available nights, weekends, and holidays around the event calendar.
• Clear, professional communicator across internal and external stakeholders.
• Adaptable under pressure; solves problems on-site in real time.

Responsibilities

• Lead end-to-end production of multi-day gatherings and events.
• Manage group hotel blocks, meeting space contracting, and on-site logistics.
• Manage gifting and support the development of F&B for all multiday events.
• Coordinate agenda, content, and speaker logistics with department stakeholders.
• Own event-specific budgets, tracking expense against targets across the full multi-day program.
• Partner with Communications/Marketing/Creative on event promotion and content.
• Coordinate athlete appearances at multi-day events in partnership with team managers or athlete coordinator.
• Foster relationships between events, athletes, and the organization.
• Promote athletes through strategy, integration and appearances at multi-day engagements.
• Maintain event inventory and production equipment for multi-day programs.
• Support other divisional and cross-departmental events as assigned.

Skills

Event production

Budget management

Vendor negotiation

Cross-functional collaboration

Communication

On-site problem solving

Education

Event/ Hospitality degree

Job description

Special Events Manager - Multi Day

U.S. Ski and Snowboard Association Park City, Utah, United States

About this position

CLASSIFICATIONYear-round

FLSAExempt

REPORTS TOVice President, Special Events & Hospitality

TRAVEL25–35%, primarily domestic with some international

SALARY$64,000

Summary

Owns the production and flawless execution of U.S. Ski & Snowboard's multiday special events — the Partner Summit, Congress, Board of Trustee Meetings, and other multi-day internal or partner gatherings. This role manages the full arc of a multi-day program: group hotel and meeting-space logistics, agenda and content coordination, gifting, communication, vendor management, and on-site production.

• Lead end-to-end production of multi-day gatherings: Partner Summit, Board of Trustee Meetings, Ambassdor Meetings and other multi days events
• Manage group hotel blocks, meeting space contracting, and on-site logistics across multiple days
• Manage gifting and support the development of f & b for all multiday events.
• Coordinate agenda, content, and speaker logistics with department stakeholders
• Own event-specific budgets, tracking expense against targets across the full multi-day program

Cross-Functional Coordination

• Partner with Communications/Marketing/Creative on event promotion and content
• Partner day-to-day with the Assistant Director of Hospitality for on-the-ground support and coordination, in addition to coordinating on any multi-day event with a VIP or donor hospitality component attached
• Coordinate athlete appearances at multi-day events in partnership with team managers or athlete coordinator
• Foster relationships between events, athletes, and the organization
• Promote athletes through strategy, integration and appearances at multi-day engagements

Donor & Partner Retention

• Design event touchpoints around multi-year retention, not single-event satisfaction — repeat invitations, tiered donor/partner experiences, and year-over-year relationship building across the event calendar
• Use post-event feedback and attendance data to continuously refine event programming, tracking donor and partner return/retention rate as a core success metric
• Partner with Foundation and Commercial leadership to align event experiences with each donor's or partner's giving or partnership trajectory, not just the individual event

Other Duties

• Maintain event inventory and production equipment for multi-day programs
• Support other divisional and cross-departmental events as assigned

What You'll Need

• 3+ years producing multi-day conferences, summits, or similar group programs — CMP or similar preferred
• Degree in Event Management, Hospitality, Sports Management or similar area preferred
• Comfortable negotiating vendor contracts and managing a budget
• Able to travel domestically, and occasionally internationally, up to 35%
• Valid driver's license; able to obtain a passport
• Available nights, weekends, and holidays around the event calendar
• Comfortable owning a budget and reporting against it
• Clear, professional communicator across internal and external stakeholders
• Adaptable under pressure; solves problems on-site in real time

Supervisory Responsibilities

To be confirmed with HR/leadership — likely event-day or seasonal staff.

Physical Requirements

• Able to lift 25+ lbs.
• Able to work outdoors in varied and extreme temperatures during on-snow multi-day activations

EEO Statement

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.