Special Events Coordinator

St. Joseph's Health; Paterson (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

St. Joseph's Health Foundation is seeking a Special Events Coordinator to provide administrative and logistical support for fundraising events, including the Foundation Gala, Golf Classic, SAX 4 MILER, and Fashion with Compassion.

You will assist in communications, signage production, and sponsor coordination to ensure successful fundraising outcomes. The role involves preparing event materials, coordinating with donors and volunteers, and supporting on-site event execution with brand-consistent

Qualifications

• Experience supporting fundraising events.
• Proficient in creating event materials and branding assets.
• Strong communication with donors and volunteers.

Responsibilities

• Create the event ad journal for two major fundraising events annually, coordinating with nearly 100 major donors and sponsors.
• Support event committees by designing engaging slide decks, tracking attendance, and writing meeting minutes.
• Execute on each event’s communication plan through email campaigns, newsletters, and social media content.
• Create event sponsor signage and materials with brand consistency across venues.
• Assist in entering donor and sponsor data into the Raiser’s Edge database.
• Maintain the event supply closet and ensure materials are stocked and organized for events.
• Communicate with donors and committee members throughout planning, providing updates and addressing inquiries.
• Assist the Manager, Strategic Events with venue/vendor coordination, volunteer management, and on-site event setup and breakdown.

Skills

Event coordination

Donor communication

Branding support

Administrative support

Tools

Raiser’s Edge

Job description

Overview

The Special Events Coordinator for the Foundation is responsible for administrative and logistical support for the Foundation’s fundraising events, including the Foundation Gala, Foundation Golf Classic, SAX 4 MILER, and Fashion with Compassion, the marquis fundraising event for St. Joseph’s Children’s Hospital, and all other third-party events.

This position supports the Manager, Strategic Events in all administrative, branding, and logistical tasks required for the Foundation’s fundraising events, specifically involved in the rollout of each event’s communication plan and the production of required signage and materials for each event.

Responsibilities

• Manage the creation of the event ad journal for two major fundraising events annually, communicating with nearly 100 major donors and ensuring timely production, high-quality design, and strong collaboration with our sponsors at each event.
• Support the event committees by designing engaging slide decks for each meeting, managing meeting attendance, and writing meeting minutes to ensure smooth and organized event planning and execution.
• Execute on each event’s communication plan through digital marketing strategies, including designing email campaigns and social media content to increase engagement and promote event awareness.
• Create event sponsor signage and materials, ensuring brand consistency while maximizing sponsor visibility and recognition throughout the event.
• Assist in entering data into the Raiser’s Edge database for each event, specifically managing sponsor guest data.
• Manage and organize the event supply closet, ensuring all materials and equipment are properly stocked, labeled, and easily accessible for event execution.
• Communicate with key donors and committee members throughout the event planning process, providing updates and addressing inquiries to support event success.
• Support the Manager, Strategic Events in all administrative and logistical tasks, including attending meetings with venues and vendors, coordinating volunteers, prepping event materials, assisting event set-up and breakdown, and supporting with on-site coordination to ensure seamless execution of all event activities.