SPECIAL EVENTS COORDINATOR

Town of Hilton Head Island; Hilton Head Island (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

Relocation assistance

Supportive environment

Job summary

The Town of Hilton Head Island is seeking an experienced Special Events Coordinator to provide technical support for the Town's special events permitting process as well as administrative support for the Community Engagement department.

You will coordinate all aspects of event permitting, review applications, liaise with town departments involved in the event review process, collect fees, track status, schedule internal meetings, and prepare permits and post-event communications.

Qualifications

• High School diploma or equivalent and five years of related experience.
• May be required to work a varied work schedule.

Responsibilities

• Coordinates all aspects of the event permitting process from submittal to approval/denial.
• Receives and reviews special event applications for accuracy and completeness.
• Liaises between applicants and Town departments involved in the event review process.
• Obtains payment of permit fees, bonds and escrows; administers refunds as needed.
• Tracks application status, coordinates internal reviews, and follows up with applicants.
• Schedules and coordinates internal meetings.
• Collects post-event feedback and prepares correspondence.
• Prepares permits and correspondence for approved events

Education

High School diploma or equivalent

Five years of related experience

Job description

Join Our Team as the Special Events Coordinator

The Town of Hilton Head Island is seeking an experienced and skilled Special Events Coordinator to provide technical support with the Town's special events permitting process as well as administrative support for the Community Engagement department.

What You Will Do

• Coordinates all aspects of the event permitting process from submittal to approval/denial;
• Receives and reviews special event applications for accuracy and completeness;
• Serves as the liaison between applicants and Town departments involved in the event review process;
• Obtains payment of permit fees, bonds and escrows for Beaufort County Sheriff’s Office; services; administers refunds as needed;
• Tracks application status, coordinates internal reviews, and follows up with applicants;
• Schedules and coordinates internal meetings;
• Collects post-event feedback and prepares correspondence;
• Prepares permits and correspondence for approved events

Qualifications

• High School diploma or equivalent and five (5) years of related experience; or an equivalent combination of education and experience.
• May be required to work a varied work schedule.

What We Offer

• A supportive environment where your skills and contributions are valued
• A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
• Relocation assistance is available

Why Work with Us?

• Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our community’s facilities
• Collaborative Environment: Join a dedicated team committed to excellence in public service
• Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
• Community-Centric Focus: Contribute to the care and management of the Town’s resources for the benefit of our residents and visitors

Join us in making Hilton Head Island an even better place to live, work, and play!

The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position will remain open until filled.