ADMINISTRATIVE ASSISTANT - PT30

Town of Hilton Head Island; Hilton Head Island (SC); On-site; USD 20,664 - 30,307; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Vacation leave

Sick leave

Paid holidays

Tuition reimbursement

Healthcare reimbursement arrangement

401(k) plan with match

Job summary

The Town of Hilton Head Island is seeking a part-time Administrative Assistant to perform general clerical and administrative support duties for the Community Engagement Department.

The role involves preparing documents, handling inquiries, coordinating travel and meetings, and distributing information to visitors and staff. A high school diploma and three years of related experience are required. Join a team serving residents with a strong benefits package.

Qualifications

• High School diploma or equivalent plus 3 years of related experience, or equivalent combination.

Responsibilities

• Prepares correspondence, lists and other documents on computer.
• Provides technical information to the public upon request.
• Answers department telephone calls, greets visitors and directs them appropriately.
• Gathers, updates, distributes and files information, forms, records and data as requested.
• Opens and distributes incoming mail to appropriate personnel.
• Coordinates travel arrangements and accommodations for Department personnel.
• Schedules meetings and special functions for Department/Division functions, and distributes schedules.
• Processes technical and/or specialized documents related to department operations per Town policies.

Education

High School diploma or equivalent and 3 years of related experience

Job description

Position:ADMINISTRATIVE ASSISTANT - PT30

Location: Hilton Head Island, SC

Job Id:266

# of Openings:1

Join Our Team as the Administrative Assistant

The Town of Hilton Head Island is seeking a part-time (30 hours/week) Administrative Assistant to perform a variety of general clerical, administrative support, and information dissemination services for the Community Engagement Department.

What You Will Do

• Prepares correspondence, lists and other documents on computer;
• Provides technical information to the public upon request;
• Answers department telephone calls, receives and greets visitors to the department and provides information to callers and visitors or refers callers and visitors to other appropriate departments or Town personnel;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested;
• Opens and distributes incoming mail to appropriate personnel;
• Coordinates travel arrangements and accommodations for Department personnel and submits associated paperwork;
• Coordinates meeting schedules and special functions specific to Department/Division functions in timely and accurate manner, including preparing and distributing schedules to designated Town personnel as required;
• Processes technical and/or specialized documents related to department operations in accordance with established Town policies and procedures;

Qualifications

• High School diploma or equivalent and three (3) years of related experience; or equivalent combination of education and experience.

What We Offer

• A supportive environment where your skills and contributions are valued
• A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and generous matching 401(k) plan.

Why Work with Us?

• Impactful Work:Be at the forefront of projects that significantly enhance our community's infrastructure and quality of life.
• Collaborative Environment: Work with a talented team of dedicated professionals committed to innovation and excellence.
• Excellent Benefits:Enjoy a comprehensive benefits package that supports your well-being and professional growth.
• Community-Centric Focus:Engage with community members and stakeholders to ensure projects meet the needs and expectations of our residents.

Join us in making Hilton Head Island an even better place to live, work, and play! Position will remain open until filled.

The Town of Hilton Head Island is an Equal Opportunity Employer.We celebrate diversity and are committed to creating an inclusive environment for all employees.