Special Events and Community Relations Manager

Palm Beach Day Academy, Inc.; West Palm Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Palm Beach Day Academy, Inc. is seeking a Special Events and Community Relations Manager to develop and execute an events strategy that aligns with their mission. The role involves managing volunteers, planning internal and community outreach events, and ensuring high-quality execution. Ideal candidates will have 5+ years of experience in event management, exceptional project management skills, and a strong background in volunteer management. The position is based in West Palm Beach, Florida, with a start date of July 1, 2026.

Qualifications

• 5+ years of experience in event management with a portfolio of successful, large-scale events.
• Proven track record in managing budgets, timelines, and logistics for complex events.
• Exceptional project management skills and attention to detail.

Responsibilities

• Develop and execute a comprehensive events strategy.
• Manage volunteers and lead all special events planning.
• Negotiate contracts and oversee logistics with vendors.

Skills

Event management

Budget management

Project management

Volunteer management

Digital marketing tools

Tools

Cvent

Eventbrite

Canva

Microsoft Office Suite

Blackbaud Raiser's Edge

Job description

Description

Palm Beach Day Academy, established in 1920, is an independent coeducational day school serving students from age 2 to Grade 8 on two campuses. The foundation of PBDA's program is the education of our students in an academically challenging and compassion‑rich environment that guides each child toward personal excellence of mind, body and character. At all levels, our students will be challenged to excel, empowered to act, and prepared to lead.

Special Events and Community Relations Manager

Responsibilities

• Develop and execute a comprehensive events strategy that aligns with the organizational goals and mission identity of Palm Beach Day Academy.
• Manage volunteers.
• Lead the planning and implementation of all special events, including internal gatherings, fundraising and campaign events and community outreach events, ensuring flawless execution from concept to completion.
• Manage relationships with vendors, venues, and internal and external stakeholders to negotiate contracts, oversee logistics, and maintain high standards of quality and service.
• Collaborate closely with cross‑functional teams, including marketing and communications and admissions, to create cohesive event messaging, branding and promotional strategies.
• Stay current with industry trends to continuously enhance the guest experience and ensure events are innovative and engaging.
• Establish and maintain relationships with key partners, sponsors and vendors to maximize event impact and resources.
• Analyze event performance metrics and gather feedback to continuously improve future events and strategies.

Qualifications

• 5+ years of experience in event management, with a portfolio of successful, large‑scale events.
• Proven track record of managing budgets, timelines, and logistics for complex events.
• Exceptional project management skills with a keen attention to detail and the ability to handle multiple priorities simultaneously.
• Strong history of volunteer management.
• Experience in the education or non‑profit sector a plus.
• Familiarity with event management software (e.g., Cvent, Eventbrite, Canva) and Microsoft Office Suite a plus.
• Proficiency or familiarity with Blackbaud Raiser's Edge a plus.
• Experience with social media and digital marketing tools to promote events and engage audiences (e.g., Instagram, X, Facebook, TikTok) a plus.
• Knowledge of audiovisual and technical requirements for live events a plus.

Position start date: July 1, 2026.