SPECIAL EVENTS AIDE

Crestview, City of (FL); Crestview (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Crestview, FL is seeking a team-oriented individual to provide operations, administrative, and technical support for facility rentals, special events, and departmental activities. The role includes assisting with facility operations, event planning, and office duties, with focus on accurate recordkeeping and system maintenance.

Flexibility is essential, as shifts may include weekdays, weekends, evenings, nights, and holidays based on need.

Qualifications

• 1 year of experience in event and/or recreation activities.
• High school diploma or equivalent preferred.
• Valid Florida driver's license required.

Responsibilities

• Open, secure, and inspect facilities for rentals and assist with setup and renter inquiries.
• Clean and reset facilities after events and report major issues promptly.
• Assist the Special Events Planner with event logistics, setup, breakdown, and vendor needs.
• Provide administrative support and manage documents and records.
• Support departmental systems, data entry, and basic troubleshooting.
• Perform all other duties as assigned.

Skills

Event planning

Office software

Organizational skills

Communication

Education

High school diploma or equivalent

Job description

Job Summary

This role provides operational, administrative, and technical support for facility rentals, special events, and departmental activities. Responsibilities include assisting with facility operations, event planning and execution, office duties, and departmental systems and recordkeeping.

**This role demands flexible scheduling, including weekdays, weekends, evenings, nights, and holidays, with varying shifts based on operational needs.**

Job Responsibilities

• Facility Rentals: Open, secure, and inspect facilities for rentals; assist with setup and renter inquiries.
• Cleaning & Maintenance: Clean and reset facilities following events; report major issues promptly.
• Special Events Support: Assist the Special Events Planner with event logistics, setup, and breakdown; handle vendor and participant needs.
• Administrative Support: Provide administrative assistance, manage documents, and maintain records.
• System Maintenance: Support departmental systems, data entry, and basic troubleshooting.
• All other duties as assigned.

Minimum Qualifications

EXPERIENCE AND EDUCATION

• One (1) year of experience in event and/or recreation activities.
• High school diploma or equivalent preferred.
• Valid Florida driver’s license required.

Knowledge, Skills, and Abilities

• Proficient in essential computer applications and office software.
• Excellent organizational and communication abilities.
• Capable of working both independently and collaboratively within teams.
• Strong written and oral communications and relational skills.
• Attention to detail
• Reliability and punctuality are consistently maintained.
• Professional conduct is exhibited in interactions.
• Adherence to policies and safety requirements
• Displays flexibility and a willingness to assist when necessary.

Additional Information

PHYSICAL STANDARDS:

This position involves indoor and outdoor work under varying weather conditions. Physical demands include standing, walking, bending, climbing, lifting up to 50 pounds, and operating tools, equipment, and vehicles.

**The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skills required.**