Recreation Leader - Special Events

Town of Davie, FL; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

Town of Davie, FL seeks a Parks and Recreation administrator to coordinate, supervise, and administer programs for the department under general supervision. You will prepare materials, manage contracts, and communicate with vendors and the public.

The role entails handling financial procedures, maintaining records, collecting program fees, and supervising events. You will oversee equipment, inventory, and facility scheduling for programs and community events.

Qualifications

• Graduation from an accredited High School or GED.
• Two or more years of experience in recreational programs; or one year plus college coursework in recreational programming or related field.
• Intermediate level experience with Microsoft Office including Word and Excel.

Responsibilities

• Creates and updates mailing lists, letters, forms, spreadsheets, reports and contracts for the division.
• Prepares materials and corresponds with vendors, contractors and the public.
• Supervises daily financial procedures and maintains revenue, inventory, and attendance records.
• Oversees contract services and vendors and manages events.
• Takes inventory of equipment and coordinates purchases with approval.
• Supports public at a counter and assists with setting up facilities for events.

Skills

Administrative skills

Communication

Team supervision

Education

High School diploma or GED

Recreational programs experience

College coursework in recreation

Tools

Microsoft Office (Word/Excel)

Job description

Under general supervision, performs recreational work in coordinating, supervising and administering programs for the Town Parks and Recreation Department. Is responsible for Administering programs or special events, as assigned. Reports to a Parks Recreation Coordinator or designee.

Essential Job Functions

Performs administrative duties associated division provided through the Parks and Recreation Department; creates and updates mailing lists, letters, forms, spreadsheets, reports and contracts for division, prepares materials and corresponds with vendors, contractors and public concerning various programs and events; responsibility for spelling, punctuation, grammar and proper formatting.

Supervises daily financial procedures and maintenance as required by operations; maintains accurate records pertaining to revenue, inventory, program evaluations, and attendance; collects and accounts for all fees for various program and event registration and division programs; Oversees and manage contract services and vendors.

Takes physical inventory of equipment and supplies; makes recommendations concerning type, amount, and vendor for purchase of new equipment which may be needed; makes authorized purchases with Recreation Coordinator approval.

Performs a variety of miscellaneous duties such as answering phone, typing correspondence, running errands, picking up supplies needed for operations, helping set up facilities for operations. Assists the public at a counter giving information regarding departmental operations, programs and events.

Positively troubleshoots issues and problems as they arise for tasks associated with position and division responsibilities using the best professional knowledge and applying the policies, procedures and philosophies of the division and department.

Represents the Town at various events and meetings.

Directs, coordinates and supervises Town sponsored and community wide special events. Provides support to the division as needed including programming, planning, securing equipment, set-up and tear down of events.

EDUCATION AND EXPERIENCE REQUIRED:

• Graduation from an accredited High School or GED;
• Two (2) or more years of experience in recreational programs in either governmental, non-profit or voluntary programs; or one (1) year of experience in recreational programs in either governmental, non-profit or voluntary programs supplemented by college-level course work in recreational programming or a related field.
• Intermediate level experience with Microsoft Office to include Word and/or Excel.

LICENSES AND CERTIFICATIONS REQUIRED:

• A valid Class "E" State of Florida driver's license and a good driving record.

• Employee must be able to work a flexible schedule which will consists of nights and weekends.