Special Education Transportation and Medical Access Secretary

CENTRAL OFFICE; State College (Centre County); On-site; USD 23,000 - 33,000; Full time

Job summary

The State College Area School District is seeking a Special Education Administrative Assistant to focus on Transportation and Medical Access at the Central Office in State College, PA. The role includes clerical duties, transportation oversight for special education students, and Medical Access billing responsibilities.

Grade C; 7.5 Hours/day; 260 Days/year. Starting date to be determined. The position offers hourly compensation starting at $20.50 per hour and is an Equal Opportunity Employer.

Responsibilities

• Perform clerical duties such as answering the phone; opening and distributing mail; scheduling appointments; typing correspondences; manage the administrators calendar, reports, and memos; filing; copying; faxing; etc.
• Maintain written and verbal communication with the staff, students, parents, and outside agencies.
• Oversee transportation as a related service for special education students.
• Maintain driver routes for special education students that receive specialized transportation services.
• Process driver physical certificates and PA Department of Transportation records.
• Maintain a log for the mileage of transportation vehicles.
• Maintain records of parent provided transportation reimbursement.
• Prepare and submit all accident reports to the state.
• Oversee the Medical Access billing process districtwide
• Plan and schedule First Aid/CPR training for employees submitting Medical Access Logs.
• Monitor and Submit Licenses for Therapists.
• Enter logs as needed.
• Train and monitor employees timely submission of logs, and approve the logs .
• Adhere to timelines provided by PDE.
• Cost Settlement support
• Maintain Medical Access paperwork
• Maintain historical records for all special education students
• Attend and participate in all required meetings and trainings
• Oversee the Special Education department website
• Any other duties as assigned by the Special Education Administration

Job description

Special Education Transportation and Medical Access Secretary

State College Area School District CENTRAL OFFICE - STATE COLLEGE, Pennsylvania Open in Google Maps

Job Description

The State College Area School District is seeking applications for a Special Education Administrative Assistant to focus on Transportation and Medical Access.

Primary Duties Include:

• Perform clerical duties such as answering the phone; opening and distributing mail; scheduling appointments; typing correspondences; manage the administrators calendar, reports, and memos; filing; copying; faxing; etc.
• Maintain written and verbal communication with the staff, students, parents, and outside agencies.
• Oversee transportation as a related service for special education students.
• Maintain driver routes for special education students that receive specialized transportation services.
• Process driver physical certificates and PA Department of Transportation records.
• Maintain a log for the mileage of transportation vehicles.
• Maintain records of parent provided transportation reimbursement.
• Prepare and submit all accident reports to the state.
• Oversee the Medical Access billing process districtwide
• Plan and schedule First Aid/CPR training for employees submitting Medical Access Logs.
• Monitor and Submit Licenses for Therapists.
• Enter logs as needed.
• Train and monitor employees timely submission of logs, and approve the logs .
• Adhere to timelines provided by PDE.
• Cost Settlement support.
• Maintain Medical Access paperwork.
• Maintain historical records for all special education students.
• Attend and participate in all required meetings and trainings.
• Oversee the Special Education department website.
• Any other duties as assigned by the Special Education Administration.

The minimum pay rate for this position is $20.50 per hour.

The State College Area School District is an Equal Opportunity Employer.

Special Education Transportation and Medical Access Secretary

State College Area School District CENTRAL OFFICE - STATE COLLEGE, Pennsylvania Open in Google Maps

This job is also posted in State College Area School District

Job Details

Job ID: 5971792
Application Deadline: Nov 09, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 26, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

The State College Area School District is seeking applications for a Special Education Administrative Assistant to focus on Transportation and Medical Access.

Primary Duties Include:

• Perform clerical duties such as answering the phone; opening and distributing mail; scheduling appointments; typing correspondences; manage the administrators calendar, reports, and memos; filing; copying; faxing; etc.
• Maintain written and verbal communication with the staff, students, parents, and outside agencies.
• Oversee transportation as a related service for special education students.
• Maintain driver routes for special education students that receive specialized transportation services.
• Process driver physical certificates and PA Department of Transportation records.
• Maintain a log for the mileage of transportation vehicles.
• Maintain records of parent provided transportation reimbursement.
• Prepare and submit all accident reports to the state.
• Oversee the Medical Access billing process districtwide
• Plan and schedule First Aid/CPR training for employees submitting Medical Access Logs.
• Monitor and Submit Licenses for Therapists.
• Enter logs as needed.
• Train and monitor employees timely submission of logs, and approve the logs .
• Adhere to timelines provided by PDE
• Cost Settlement support
• Maintain Medical Access paperwork
• Maintain historical records for all special education students
• Attend and participate in all required meetings and trainings
• Oversee the Special Education department website
• Any other duties as assigned by the Special Education Administration

Grade C; 7.5 Hours/day; 260 Days/year

The minimum pay rate for this position is $20.50 per hour.

The State College Area School District is an Equal Opportunity Employer.

Position Type: Full-Time
Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 240 Villa Crest Dr
• State College, Pennsylvania 16801
• Phone: [phone]
• Email: [e-mail]

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