Special Education Secretary - Connors Elementary School

Lewiston Public Schools; Lewiston (ME); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a Special Education Secretary to support the Special Education Department. In this vital role, you will maintain confidential student records, assist with various administrative tasks, and ensure efficient communication within the department. This position offers a unique opportunity to contribute to the educational experience of students with special needs while working in a supportive environment. If you are detail-oriented, proficient in office software, and possess strong communication skills, this role is perfect for you. Join a dedicated team committed to making a positive impact in the community.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Flexible Spending Accounts

Retirement Plans

Paid Sick Leave

Tuition Reimbursement

Paid Holidays

Qualifications

• Proficient in MS Word and Excel with strong organizational skills.
• Ability to maintain confidentiality and develop effective relationships.

Responsibilities

• Maintains confidential student records and assists with secretarial duties.
• Types correspondence and answers routine inquiries for the department.

Skills

MS Word

MS Excel

Communication Skills

Organizational Skills

Confidentiality

Education

High School Diploma or GED

Tools

Office Equipment

Personal Computer

Job description

Special Education Secretary - Connors Elementary School JobID: 3334

• Position Type:
  General Government/ Special Education Secretary
• Date Posted:
  3/11/2025
• Location:
  Connors Elementary School

SUMMARY: Maintains confidential special education student records. Assists the Special Education Supervisor by performing secretarial duties such as keyboarding, responding to telephone calls and maintaining files.
Salary Range: $19.18 - $21.11

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 89% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; paid sick leave and vacation time; paid holidays; tuition reimbursement and more!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Types correspondence such as letters and memos, reports, forms, etc. for the Special Education Department.
• Answers routine telephone inquiries regarding department programs and procedures.
• Takes messages and routes other telephone calls.
• Maintains student special education records.
• Maintains supplies of all special education forms.
• Keeps confidential matters, confidential.
• Processes referrals to Special Education Department.
• Operates office equipment such as copiers, calculators, computers and fax machines.
• Proofreads Written Notices for spelling and reviews determinations for projection report.
• Updates data and sends Projection Reports weekly to Dingley’s Special Ed office.
• Schedules meetings and sends out Advance Written Notices.
• Composes list of students for counselors, speech, OT, and PT.
• Tracks state agency clients.
• Maintains 504 files.
• Updates and maintains Adori and Acuity.
• Updates spreadsheet for annual and triennial dates.
• Schedules evaluations and tracks 45 day deadlines.
• Tracks IEP and Written Notice deadlines.
• Organizes and monitors special transportation.
• Organizes and monitors Extended School Year (ESY) transportation and preparation.
• Schedules substitute coverage for IEP and creates their schedule for the day.
• Checks students in and out of the office.

SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). Must be proficient with MS Word and Excel.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals.
REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
OTHER SKILLS and ABILITIES: Ability to operate a personal computer and related software. Knowledge of special education procedures to maintain appropriate confidential records. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and School Committee policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. Occasionally the employee will type for long periods of time. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and other staff and occasionally meets multiple demands from several people.