Special Education Secretary - Connors Elementary School

Lewiston Public Schools; Lewiston (ID); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Special Education Secretary to support the Special Education Department. This role involves maintaining confidential student records, managing correspondence, and assisting with various administrative tasks. The ideal candidate will possess strong organizational skills and proficiency in MS Word and Excel. Join a supportive team that values effective communication and confidentiality, while enjoying a comprehensive benefits package that includes health insurance, retirement plans, and tuition reimbursement. If you are passionate about education and ready to make a difference, this opportunity is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short- and Long-term Disability Insurance

Flexible Spending Accounts

Paid Sick Leave

Paid Vacation Time

Tuition Reimbursement

Paid Holidays

Qualifications

• High school diploma required; proficiency in MS Word and Excel is essential.
• Ability to maintain confidentiality and develop effective relationships.

Responsibilities

• Maintains special education records and processes referrals.
• Types correspondence and answers routine inquiries for the department.
• Schedules meetings and tracks IEP deadlines.

Skills

MS Word

MS Excel

Communication Skills

Organizational Skills

Confidentiality

Education

High School Diploma or GED

Tools

Office Equipment

Personal Computer

Job description

SUMMARY: Maintains confidential special education student records. Assists the Special Education Supervisor by performing secretarial duties such as keyboarding, responding to telephone calls and maintaining files.
Salary Range: $19.18 - $21.11

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 89% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; paid sick leave and vacation time; paid holidays; tuition reimbursement and more!

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Other duties may be assigned.
DISCLAIMER – SOME ESSENTIAL DUTIES AND RESPONSIBILITIES MAY NOT ALL BE PERFORMED BY THE SPECIAL EDUCATION SECRETARY

• Types correspondence such as letters and memos, reports, forms, etc. for the Special Education Department.
• Answers routine telephone inquiries regarding department programs and procedures.
• Takes messages and routes other telephone calls.
• Maintains student special education records.
• Maintains supplies of all special education forms.
• Keeps confidential matters, confidential.
• Processes referrals to Special Education Department.
• Operates office equipment such as copiers, calculators, computers and fax machines.
• Proofreads Written Notices for spelling and reviews determinations for projection report.
• Updates data and sends Projection Reports weekly to Dingley’s Special Ed office.
• Schedules meetings and sends out Advance Written Notices.
• Composes list of students for counselors, speech, OT, and PT.
• Tracks state agency clients.
• Maintains 504 files.
• Updates and maintains Adori and Acuity.
• Updates spreadsheet for annual and triennial dates.
• Schedules evaluations and tracks 45 day deadlines.
• Tracks IEP and Written Notice deadlines.
• Organizes and monitors special transportation.
• Organizes and monitors Extended School Year (ESY) transportation and preparation.
• Schedules substitute coverage for IEP and creates their schedule for the day.
• Checks students in and out of the office.

SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED). Must be proficient with MS Word and Excel.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Ability to operate a personal computer and related software. Knowledge of special education procedures to maintain appropriate confidential records. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and School Committee policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lewiston Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.