Special Education Secretary - Bailey ES (Start Date 11/02/26)

Dublin City Schools; Dublin (OH); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Equal Opportunity Employer

8 paid holidays

Job summary

Dublin City Schools is seeking a Special Education Secretary at Bailey Elementary School to support state-mandated procedures and maintain confidential records. The role includes coordinating meetings, managing EMIS data, and assisting with IEP and RTI processes under the Building Administrator's guidance.

Qualifications include a high school diploma or equivalent, strong computer skills, confidentiality, and excellent communication with staff, parents, and students.

Qualifications

• A high school diploma or training and experience that are considered equivalent.
• A reasonable knowledge of computer, filing, and office equipment.
• Ability to maintain confidentiality.
• Ability to communicate effectively with adults and children, in person and via the telephone or email.
• Ability to set priorities and work well under pressure.
• Must be detailed oriented and have the ability to work without direction.
• Courteous and friendly personality.

Responsibilities

• Arranges meetings between staff members and parents to obtain permission to test, to determine eligibility for special education services, and to sign required forms as requested by staff members and/or parents.
• Maintains an ample supply of forms which are currently required by law for special education placement.
• Maintains current program participation and event codes in the Education Management Information System (EMIS) for each special education student.
• Maintains current and accurate EMIS information to the Central Office for State reporting.
• Assists in scheduling and notifying staff members and parents of annual Individualized Education Program (IEP) reviews and three-year Re-evaluations for special education students.
• Assists in schedule and notifying staff members and parents of Section 504 on Response to Intervention (RTI) meetings.
• Maintains an accurate, duplicate, confidential file for each special education student in the building; sends original file to Central Office.
• Processes confidential correspondence between staff members, Central Office personnel, parents of special education students, and private psychologists, psychiatrists, physicians.
• Obtains, organizes and distributes pertinent data regarding special education students or programs, as requested.
• Screens, then greets visitors, and helps maintain building security.
• Withdraws students and records student attendance in accordance with state laws and Board policy.
• Troubleshoots copier related issues.
• Performs clinic duties as needed; such as, dispensing medication, first aid, etc.
• Places, receives, and correctly forwards telephone calls to voice mailboxes or classroom phones.
• Distributes incoming mail; U.S., intra-district, UPS, etc.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

Skills

Computer skills

Confidentiality

Communication

Prioritization

Detail oriented

Professional demeanor

Education

High School Diploma or equivalent

Tools

EMIS

Office equipment

Job description

TITLE: Special Education Secretary - Bailey ES ( Start Date 11/02/26 )

JOB STATUS: FLSA Overtime Eligible

REPORTS TO: Building Administrator

DEPARTMENT: Academics and Student Learning

PAY RANGE: Four (4)

POSITION SUMMARY:

To assist with efficient compliance to state-mandated special education procedures in the building.

Job Qualifications

• A high school diploma or training and experience that are considered equivalent.
• A reasonable knowledge of computer, filing, and office equipment.
• Ability to maintain confidentiality.
• Ability to communicate effectively with adults and children, in person and via the telephone or email.
• Ability to set priorities and work well under pressure.
• Must be detailed oriented and have the ability to work without direction.
• Courteous and friendly personality.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

Essential Duties

• Arranges meetings between staff members and parents to obtain permission to test, to determine eligibility for special education services, and to sign required forms as requested by staff members and/or parents.
• Maintains an ample supply of forms which are currently required by law for special education placement.
• Maintains current program participation and event codes in the Education Management Information System (EMIS) for each special education student.
• Maintains current and accurate EMIS information to the Central Office for State reporting.
• Assists in scheduling and notifying staff members and parents of annual Individualized Education Program (IEP) reviews and three-year Re-evaluations for special education students.
• Assists in schedule and notifying staff members and parents of Section 504 on Response to Intervention (RTI) meetings.
• Maintains an accurate, duplicate, confidential file for each special education student in the building; sends original file to Central Office.
• Processes confidential correspondence between staff members, Central Office personnel, parents of special education students, and private psychologists, psychiatrists, physicians.
• Obtains, organizes and distributes pertinent data regarding special education students or programs, as requested.
• Screens, then greets visitors, and helps maintain building security.
• Withdraws students and records student attendance in accordance with state laws and Board policy.
• Troubleshoots copier related issues.
• Performs clinic duties as needed; such as, dispensing medication, first aid, etc.
• Places, receives, and correctly forwards telephone calls to voice mailboxes or classroom phones.
• Distributes incoming mail; U.S., intra-district, UPS, etc.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT:

211 DAYS (183 DAYS; 8 Paid holidays); 8 hours per day excluding lunch. Salary as provided by the Negotiated Agreement. Work year to be established by the Board.

SALARY RANGE:

$22.13/HR. - $24.46/HR.

The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria.

The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.