Secretary-Special Education

Madison-City-Schools-; Madison (AL); On-site; USD 30,000 - 40,000; Full time

Job summary

Madison City Schools is seeking a Secretary for Special Education in Madison, AL. The role supports the Director of Special Education, handles communications, records, budgets, and confidential files, and coordinates clerical tasks for ESY and related programs.

The position requires strong organizational skills, discretion, and proficiency with Microsoft Office suite. It offers full-time hours in a school district setting with standard benefits.

Qualifications

• High school diploma or GED required.
• Clerical experience preferred.
• Experience with Google products preferred.
• Experience with school/special education records.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Serve as a primary point of contact for Special Education
• Answer all telephone calls, emails and take messages
• Collect and manage mail and faxes in an efficient and effective manner
• Establish and maintain databases as required
• Prepare reports and assist with projects as necessary
• Maintain annual special education budget as necessary
• Prepare memorandums and other correspondence as necessary
• Maintain applicable electronic databases, files and programs as directed
• Maintain confidentiality and follow proper procedures with special education files
• Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
• Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
• Maintain all special education program records in compliance with State, Federal and District guidelines
• Assist with the organization of the Extended School Year Program
• Process mileage, expense claims, invoices and purchase orders for the special education staff/program
• Maintain inventory and order all department supplies and equipment
• Process all contracts with non-public agencies and specialists providing services for SPED Department
• Provide backup coverage for the board receptionist
• Other related duties as assigned

Skills

Organizing skills

Budget knowledge

Record keeping

Confidentiality

Typing 50 wpm

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Excellent communication

Phone etiquette

Interpersonal skills

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Internet Information Services

Job description

Secretary-Special Education

Madison City Schools (AL) Central Office - Madison, Alabama Open in Google Maps

This job is also posted in Madison City Schools (AL)

Job Details

Job ID: 5894985

Application Deadline: Posted until filled

Posted: Aug 20, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Qualifications:

• High School diploma or GED
• Clerical experience preferred
• Experience with Google products preferred
• Experience with school/special education records
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

FLSA Status: Non-Exempt

Reports To: Director of Special Education

Background Check Required: (Ala. Code §§ 16-22A-5) -Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.

Student Safety & Security: Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment.

Required Knowledge, Skills and Abilities:

• Organizing and coordinating skills
• Knowledge of budgetary process
• Knowledge of organizational structure, work flow and operating procedures
• Ability to keep business matters confidential
• Ability to type 50 words per minute
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, Publisher and Internet Information Services.
• Ability to deal with people in person and on the telephone in a pleasant and courteous manner
• Ability to create, compose and edit written material
• Ability to organize materials and maintain accurate records
• Ability to distribute documents in an efficient manner
• Ability to maintain and establish effective relationships within the workplace
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment.
• Skills in organizing resources and establishing priorities
• Knowledge of structure, policies and procedures of a large organization
• Ability to coordinate and organize meetings and special events
• Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities

Essential Functions:

• Serve as a primary point of contact for Special Education
• Answer all telephone calls, emails and take messages
• Collect and manage mail and faxes in an efficient and effective manner
• Establish and maintain databases as required
• Prepare reports and assist with projects as necessary
• Maintain annual special education budget as necessary
• Prepare memorandums and other correspondence as necessary
• Maintain applicable electronic databases, files and programs as directed
• Maintain confidentiality and follow proper procedures with special education files
• Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
• Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
• Maintain all special education program records in compliance with State, Federal and District guidelines
• Assist with the organization of the Extended School Year Program
• Process mileage, expense claims, invoices and purchase orders for the special education staff/program
• Maintain inventory and order all department supplies and equipment
• Process all contracts with non-public agencies and specialists providing services for SPED Department
• Provide backup coverage for the board receptionist
• Other related duties as assigned

• This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.
• Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.

Expected Employment : 240 days/ 8 hrs. (full year)

Evaluation : According to established Board policies and administrative procedures and guidelines.

Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

For School District information, please.

For Madison City Schools Salary Schedule, please.

Position Type: Full-Time

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Receptionist

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Taylor Anderson , secretary
• Central Office
• Phone: [phone] x10221
• Email: [e-mail]

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