Special Education Secretary

Ascension Parish School Board; Gonzales (LA); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Ascension Parish School Board in Gonzales, LA seeks a Special Education Secretary to provide clerical and administrative support at LeBlanc Special Services. This full-time role handles records, scheduling, and coordination for IEP meetings, while ensuring confidentiality and compliance with district policies.

The position reports to the Pupil Appraisal Coordinator and requires strong MS Office skills, organization, and excellent communication to support families and staff.

Qualifications

• High School Diploma required.
• 1–3 years clerical or secretarial experience preferred.
• Experience in school or special education setting preferred.
• Proficient with Microsoft Office and office technology.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and pay attention to privacy.

Responsabilités

• Greet visitors and families, answering phones professionally.
• Maintain sign-in logs for parents, visitors, and staff.
• Prepare and distribute confidential records and reports.
• Maintain accurate student and staff records in the state's database.
• Assist in planning and documenting IEP meetings and evaluations.
• Manage supplies, inventory, purchase orders, and office equipment.
• Coordinate communication with parents regarding needs and enrollment.
• Uphold confidentiality and support a positive office environment.

Connaissances

Microsoft Office

Organizational skills

Confidentiality

Communication skills

IEP familiarity

Formation

High School Diploma

Outils

Copiers

Fax machines

Scanners

Printers

Description du poste

Starting Date: Immediately

Job Description

Ascension Parish School Board

Job Title: Special Education Secretary

Job Type: 656

Position Reports To: Pupil Appraisal Coordinator

Pay Grade: OA-200 3

FLSA Status: Non-Exempt

Assignment Period: 200 days

Position Type: Full-Time

Job ID: 5966199

Application Deadline: Nov 03, 2026 12:00 PM (Central Standard Time)

Location: LeBlanc Special Services - Gonzales, Louisiana

Summary of Position's Purpose

The Special Education Secretary at LeBlanc Special Services provides essential clerical and administrative support to ensure the smooth and efficient operation of special education services. This role supports the Director of Special Education, Supervisors of Special Education, Special Education Coordinators, and staff by handling a wide range of office responsibilities, facilitating communication with families and external partners, and maintaining accurate records and documentation in accordance with district and legal standards.

Minimum Qualifications

• EDUCATION/CERTIFICATION – High School Diploma
• EXPERIENCE – 1-3 years of clerical or secretarial experience preferred. Prior experience in a school or special education setting preferred.
• Skills:
  • Proficient in Microsoft Office and office technology
  • Strong organizational skills and attention to detail
  • Ability to maintain confidentiality
  • Excellent communication and interpersonal skills
  • Familiarity with special education documentation and compliance preferred

Duties and Responsibilities

• Serves as a first point of contact for visitors and families, providing professional and courteous support in person and by phone, welcomes and checks in staff for numerous professional development opportunities.
• Maintains sign-in logs and procedures for parents, visitors, and staff.
• Prepares, maintains, and distributes confidential records and reports related to student needs/services.
• Maintains accurate student and staff records, including verifying mileage reports, entering confidential data into the state's database, communicating with school staff district wide.
• Assists in planning, coordinating, and documenting critical and compliance dates for meetings such as multidisciplinary evaluations, reevaluations, and Individualized Education Programs (IEP).
• Processes special education referrals, records requests, and related paperwork in compliance with district and legal requirements.
• Tracks materials, supplies, and equipment used by special education staff; processes purchase orders and manages inventory.
• Coordinates communication with parents regarding student needs, records, and enrollment.
• Operates and maintains office equipment including copiers, fax machines, type writers, scanners, label makers, and printers.
• Collaborates with team members and provides assistance as needed.
• Contributes to a positive office environment that supports student and staff success.
• Upholds confidentiality and adheres to all policies and procedures of Ascension Public Schools.
• Performs other related duties as assigned.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• Phone: [phone]
• Email: [e-mail]