Special Education Administrative Assistant

Vista College Prep; Phoenix (AZ); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Healthcare plans

401k with employer match

PTO and holidays

Job summary

Vista College Prep seeks a Special Education Clerk to coordinate operational systems ensuring IDEA and state compliance across campuses. You will manage IEP/MET calendars, maintain student records, and liaise with families and providers to ensure timely services.

This 12-month, network-wide role reports to the Director of Special Education, offering a collaborative environment with opportunities to impact program integrity and student outcomes.

Qualifications

• Superior organizational, communication and customer service skills in a fast-paced, high-volume environment.
• Attention to detail to ensure smooth, predictable execution of outcomes.
• 1–3 years of experience in special education operations, compliance, or school-based support roles preferred.

Responsibilities

• Maintain the master Special Education calendar and coordinate scheduling for IEP and MET meetings across Vista campuses.
• Maintain detailed student rosters, eligibility data, and due dates to support timely services and reporting.
• Coordinate administrative tasks with stakeholders and related services providers, including required IEP/MET paperwork.
• Manage student records requests, enrollment documentation, and parent communication for students receiving special education services.
• Audits: conduct quarterly special education file audits at campuses to ensure compliance.
• Support data management in Synergy and other electronic systems; assist with surveys and reporting.

Skills

Organization

Communication

Customer service

Tools

Microsoft Office

Google Suite

Job description

Vista College Prep seeks a Special Education Clerk to coordinate operational systems ensuring IDEA and state compliance across campuses. You will manage IEP/MET calendars, maintain student records, and liaise with families and providers to ensure timely services.

This 12-month, network-wide role reports to the Director of Special Education, offering a collaborative environment with opportunities to impact program integrity and student outcomes.