Special Education Clerk (Network Wide)

Vista College Prep; Phoenix (AZ); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Healthcare plans

401k with employer match

PTO and holidays

Job summary

Vista College Prep seeks a Special Education Clerk to coordinate operational systems ensuring IDEA and state compliance across campuses. You will manage IEP/MET calendars, maintain student records, and liaise with families and providers to ensure timely services.

This 12-month, network-wide role reports to the Director of Special Education, offering a collaborative environment with opportunities to impact program integrity and student outcomes.

Qualifications

• Superior organizational, communication and customer service skills in a fast-paced, high-volume environment.
• Attention to detail to ensure smooth, predictable execution of outcomes.
• 1–3 years of experience in special education operations, compliance, or school-based support roles preferred.

Responsibilities

• Maintain the master Special Education calendar and coordinate scheduling for IEP and MET meetings across Vista campuses.
• Maintain detailed student rosters, eligibility data, and due dates to support timely services and reporting.
• Coordinate administrative tasks with stakeholders and related services providers, including required IEP/MET paperwork.
• Manage student records requests, enrollment documentation, and parent communication for students receiving special education services.
• Audits: conduct quarterly special education file audits at campuses to ensure compliance.
• Support data management in Synergy and other electronic systems; assist with surveys and reporting.

Skills

Organization

Communication

Customer service

Tools

Microsoft Office

Google Suite

Job description

# Special Education Clerk (Network Wide)Hot JobVCP Network Office - Phoenix, AZ 85013## OverviewSalary Range$50,000.00 - $56,000.00 SalaryPosition TypeFull Time## Description**Why Vista?**Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where children love to learn together, teachers love teaching, and leaders love leading.**As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness.** We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families. We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!**Role Mission:****The Special Education Administrative Assistant** is responsible for coordinating the operational systems that support compliance with IDEA, Arizona Department of Education requirements, and school policies. This role manages special education timelines, documentation, scheduling, reporting, and cross-departmental communication to provide consistent, compliant, efficient implementation of special education services across campuses aligned with Vista College Prep’s bar for excellence in serving all students. The position serves as a central liaison between families, providers, administrators, and instructional staff to maintain high-quality customer service, procedural integrity, and program consistency. This role is a campus-based 12-month position that receives coaching from network special education leadership and reports to the Director of Special Education.**Your Impact:*** Maintain the master Special Education calendar and coordinate scheduling and communication for IEP and MET meetings, including initial outreach and follow-up reminders for all impacted stakeholders for all Vista campuses* Maintain detailed student rosters, eligibility data, and due dates to support timely services and reporting* Communicate and coordinate administrative tasks with all stakeholders and related services providers, including all required paperwork for IEP and MET meetings* Coordinate with campus front office teams to manage student records requests, enrollment documentation, and parent communication for all Vista scholars receiving special education services* Maintain electronic special education student files and documentation in alignment with established policies and procedures to support full compliance with all requirements, using guidance from network special education leadership* Conduct quarterly special education file audits at each campus to support compliance with state and federal requirements, escalating concerns as needed* Coordinate the distribution of required surveys and questionnaires to teachers, parents/guardians, and related service providers and upload responses into designated electronic data management systems* Manage Synergy (student information system or SIS) data as assigned* Support compliance-related activities for special education services in partnership with campus leaders and network special education leadership* Perform administrative or other additional duties as assigned* Build working knowledge of special education compliance requirements through training, coaching, and on-the-job experience* Collaborate with team members to maintain a strong culture and warm, collegial, and mission-focused environment with a focus on the collaboration between general and special education**Your****Compensation**: In recognition of our team members’ impact, Vista offers a comprehensive, flexible, and competitive compensation package to support the personal health, wellness, and finances of our staff and their families.* Competitive base salaries reflective of our local market plus candidate experience and education level* Robust healthcare plans for full-time staff, with health, dental, vision, disability, and life insurance plans at very low cost in monthly premiums and $0 copays, plus confidential, 24/7, no-cost mental health resources and a healthcare concierge service to support your overall experience using your plans* Retirement benefits through a 401k with John Hancock and up to a 3% employer match* 12 days of PTO, parental leave, and a school calendar with paid holidays and Wellness Fridays built in strategically to support the sustainability of our work* All the tools needed to succeed, including all curricular materials, quality professional development, classroom supplies, laptop computers for staff and 1:1 devices for students* Opportunities for leadership, growth, and advancement on our team## Qualifications* Belief in the Vista College Prep mission and educational model;* Superior organizational, communication and customer service skills in a fast-paced, high-volume and collaborative environment;* Attention to detail to ensure smooth, predictable, and effective execution of desired outcomes;* Demonstrated track record of achieving strong results and taking initiative to address challenges;* Proficiency with Microsoft Office Suite and Google Suite;* 1–3 years of experience in special education operations, compliance, or school-based support roles preferred but not required;* Technical skills and experience managing and manipulating databases and data sets preferred but not required;* Spanish proficiency strongly preferred but not required;* Valid IVP fingerprint clearance card.