Special Education Administrative Assistant

HARRISBURG SD 7J; Harrisburg (OR); Hybrid; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Vision coverage

Life and AD&D insurance

Paid holidays

PERS retirement

Job summary

Harrisburg SD 7J in Harrisburg, Oregon, seeks a Special Education Administrative Assistant. The role supports the SPED director, manages confidential student files, reviews IEP documentation for accuracy and deadlines, and helps coordinate scheduling and notices.

This full-time, school-year position offers flexible hours and approved remote work opportunities, with prorated health/dental/vision insurance, life and AD&D, personal and sick leave, holidays, and a strong PERS retirement contribution.

Qualifications

• Background in a special education environment or school administrative setting.
• Proficiency with Microsoft Office and Google Workspace.
• Familiarity with Synergy software.

Responsibilities

• Administrative support for SPED director, scheduling, correspondence, and confidential student files.
• Prepare, organize, and submit state and federal compliance documentation and meeting notices.
• Review IEP files for completeness, accuracy and deadlines.
• Maintain district database to track timelines, evaluations and re-evaluations.
• Coordinate monthly district case manager meetings and provide IEP support.

Skills

Special education experience

Discretion/FERPA

Microsoft Office

Google Workspace

Synergy software knowledge

Tools

Synergy

Job description

Special Education Administrative Assistant

HARRISBURG SD 7J District Position - Harrisburg, Oregon Open in Google Maps

This job is also posted in HARRISBURG SD 7J

Job Details

Job ID: 5938070

Application Deadline: Posted until filled

Posted: Sep 23, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

Job Description

EMPLOYMENT ANNOUNCEMENT

Harrisburg is located in the Mid-Willamette Valley between Eugene and Corvallis.

POSTING DATE: September 23, 2026

POSITION: Special Education Administrative Assistant

Harrisburg operates on a 4-day school week (M-Th), with some Fridays.

Employment Type: Full-Time / School-Year Schedule

Compensation: $23.28 – $31.32 / hour - flexible hours and approved remote work (WFH) opportunities.

Benefits: Prorated employer-paid insurance CAP to assist with health, dental, and vision premiums; employer-paid Basic Life and AD&D policies. Two (2) days of personal leave, ten (10) days of sick leave, paid holidays, and a generous PERS retirement contribution.

JOB SUMMARY: This position monitors regulatory compliance and supports smooth departmental operations. In this role, you will play a vital part in student success by managing essential paperwork and meticulously reviewing IEP documentation for accuracy and deadlines.

RESPONSIBILITIES :

• Administrative Support: Assist the SPED director with daily operations, scheduling, correspondence, and maintaining highly confidential student files. Duties may also include medicaid support.
• Paperwork Management: Prepare, organize, and submit state and federal compliance documentation, meeting notices, and progress reports.
• IEP Documentation Review: Review Individualized Education Program (IEP) files for completeness, accuracy, and adherence to legal deadlines before final submission.
• Data Entry & Tracking: Maintain accurate data within the district’s database to track student timelines, evaluations, and re-evaluations.
• Meeting Coordination: Help facilitate monthly district case manager meetings and provide needed IEP support for administrators, teachers, specialists, and parents.

QUALIFICATIONS :

• Experience: Background in a special education environment or school administrative setting.
• Software Skills: Familiarity or experience with the Synergy software platform is a strong plus . Proficiency with Microsoft Office and Google Workspace is required.
• Knowledge Base: Familiarity with special education terminology, timelines, and IEP components.
• Soft Skills: High level of discretion and integrity when handling confidential student information (FERPA compliance). Excellent proofreading skills and a collaborative attitude.

BENEFITS: Employer-paid insurance CAP to assist with health, dental, and vision premiums, employer-paid Basic Life and AD&D policies. Two (2) days of personal leave, ten (10) days sick leave, seven (7) paid holidays, and PERS retirement contribution. Applicable benefits will be prorated for the remainder of the school year.

APPLICATION CLOSING DATE: Open until filled

STARTING DATE: Training to begin in the current school year – start date and hours to be determined

EQUAL OPPORTUNITY EMPLOYER :

Qualified applicants receive consideration for employment without discrimination because of sex, marital status, race, color, creed, national origin, or the presence of a non-job-related handicap. Reasonable accommodations for the application and interview process will be provided upon request and as required by the Americans with Disabilities Act of 1990. Disabled persons may contact Steve Woods, Superintendent, at [phone] for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at 1-800-835-2900

OTHER : A detailed job description is available for review and is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, effort, function, or working conditions associated with the Job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Position Type: Full Time

Salary: $23.28 to $31.32 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Tia Bodine , HR
• PO BOX 208
• Harrisburg, Oregon 97446
• Phone: [phone]
• Email: [e-mail]