Special Education Admin & Scheduling Specialist

Mesa Public Schools; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Sick leave

Holiday benefits

Job summary

Mesa Public Schools is seeking a Special Education Administrative Support Specialist to handle clerical tasks for the high school Special Education department, following standardized procedures to keep workflows efficient.

The role requires strong computer skills, ability to manage multiple tasks, confidentiality, and effective communication with parents and district staff. The position is full-time, $17.78 per hour, A13, 9.25 months, with benefits and annual performance pay.

Qualifications

• High School education or equivalent.
• Moderate typing proficiency with good accuracy.
• Computer proficiency with basic software (Word, Excel).
• Ability to operate standard office equipment.
• Ability to organize, prioritize and handle interruptions.
• Ability to communicate effectively with students, parents and district staff while maintaining confidentiality.
• Ability to establish cooperative working relationships with students, parents and district personnel.
• Familiarity with Synergy, Google Suite, and related applications.

Responsibilities

• Utilize SynergySE to create documents, input information, and generate reports.
• Monitor timelines and assist with referrals, evaluations, and annual reviews.
• Develop and maintain a master schedule of special education meetings.
• Arrange and schedule IEP and MET meetings.
• Communicate with parents via phone or email to arrange meetings and follow up on documents.
• Maintain logs of parent and teacher contacts.
• Arrange interpreters for meetings when needed.
• Direct parent questions to appropriate team members.
• Keep department informed of scheduled meetings.
• Maintain accurate files for students in evaluation/re-evaluation processes.
• Submit required documentation to the Special Education Records Department.
• Assist and support staff as assigned by the principal and related specialists.

Skills

Typing proficiency

Organizational skills

Communication skills

Confidentiality

Interpersonal with parents and staff

Multitasking

Education

High School education or equivalent

Tools

SynergySE

Google Suite

Microsoft Word

Microsoft Excel

Google Calendar

Job description

Mesa Public Schools is seeking a Special Education Administrative Support Specialist to handle clerical tasks for the high school Special Education department, following standardized procedures to keep workflows efficient.

The role requires strong computer skills, ability to manage multiple tasks, confidentiality, and effective communication with parents and district staff. The position is full-time, $17.78 per hour, A13, 9.25 months, with benefits and annual performance pay.