Special Education Admin Assistant – Due Process & Records

Saint-Louis-Park-Independent-School-District-283; Saint Louis Park (MN); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

Health and Dental Insurance

Flexible Spending Accounts (FSA)

Life Insurance

AD&D Insurance

Disability Insurance

Job summary

Saint Louis Park Independent School District 283 is seeking an Administrative Assistant III - Special Education to provide clerical and compliance support for the Special Education Department. This role manages confidential student files, schedules team meetings, tracks timelines, and processes essential paperwork in line with IDEA and Minnesota Rule 3525.

Under the Director of Special Education, the incumbent will assist case managers, maintain databases, and ensure accurate documentation while

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Experience in a school office or clerical role supporting compliance and records.
• Familiarity with student information systems and district procedures.

Responsibilities

• Maintain accurate due process files and confidentiality per FERPA.
• Assist intake for Help Me Grow and preschool programs.
• File evaluation reports, notices, and external documents chronologically.
• Process records requests from other schools and agencies.
• Support MARSS reporting and billing data entry as directed.
• Prepare inactive files for archival and transfer records.
• Maintain the district special education database and contacts.
• Provide general office support and meeting coordination.

Skills

Strong organizational skills

Attention to detail

Clear written and verbal communication

Confidentiality

Education

High School Diploma or GED

Associate’s Degree or related coursework

Tools

PowerSchool

SpedForms

MARSS reporting

Microsoft Office

Job description

Saint Louis Park Independent School District 283 is seeking an Administrative Assistant III - Special Education to provide clerical and compliance support for the Special Education Department. This role manages confidential student files, schedules team meetings, tracks timelines, and processes essential paperwork in line with IDEA and Minnesota Rule 3525.

Under the Director of Special Education, the incumbent will assist case managers, maintain databases, and ensure accurate documentation while