Special District Assistant

Perdue Brandon Fielder Collins and Mott‚ LLP; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Generous PTO policy

Job summary

Perdue Brandon Fielder Collins and Mott LLP in Houston seeks a Special District Assistant to support water termination processes across districts, ensuring accurate tracking and timely communications with clients and water departments. The role includes preparing termination letters, handling daily calls, maintaining documents in the e-Cabinet and Access database, and meeting daily deadlines.

High school diploma or equivalent required; certifications or a college degree preferred; bilingual

Qualifications

• Previous office experience required.
• Bilingual (Spanish) skills a plus.

Responsibilities

• Review multiple districts for water termination candidates.
• Prepare water termination letters and tags.
• Receive and make phone calls daily from and to clients, taxpayers, and water departments.
• Maintain documents within e-Cabinet system.
• Correspond daily via email with clients, taxpayers, and water departments.
• Follow up regularly on current and older water termination statuses.
• Maintain and update our Access database system.
• Track correspondence sent, received or requiring further action due to water terminations.
• Meet daily and weekly deadlines related to the water termination districts.
• Track payment agreements.
• Additional clerical or administrative duties, as needed or assigned.

Skills

Strong oral and written communication

Time management

Organizational skills

Education

High school diploma or equivalent

Certifications and/or College Degree (Preferred)

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Perdue Brandon Fielder Collins and Mott LLP (PBFCM) has an immediate opening for a Special District Assistant in our Houston office.

PBFCM has been in business since 1970. We represent more than 2000 governmental entities in Texas school districts, cities, counties, hospital districts, appraisal districts, and special districts. We have grown steadily every year. We currently have 15 offices across Texas with over 50 attorneys and more than 400 employees. Founded on the principles of honesty and ethical conduct our success is due to our refusal to deviate from these core values.

This is a full time position with great benefits including medical, dental, vision and a generous PTO policy. PBFCM offers a professional, yet casual environment. We are a law firm committed to quality and integrity. This position is a great way to get started in the legal field and learn valuable skills.

POSITION SUMMARY

The Special District Assistant supports daily operations related to water termination processes across multiple districts. This role ensures accurate tracking, timely communication, and consistent follow-through with clients, taxpayers, and water departments.

ROLE AND RESPONSIBILITIES

• Review multiple districts for water termination candidates
• Prepare various water termination letters and tags
• Receive and make phone calls daily from and to clients, taxpayers, and water departments
• Maintain documents within e-Cabinet system
• Correspond daily via email with clients, taxpayers, and water departments
• Follow up regularly on current and older water termination statuses
• Maintain and update our Access database system
• Track correspondence sent, received or requiring further action due to water terminations
• Meet daily and weekly deadlines related to the water termination districts
• Track payment agreements
• Additional clerical or administrative duties, as needed or assigned

QUALIFICATIONS

• Previous office experience required.
• Bilingual (Spanish) skills a plus.

EDUCATION REQUIREMENT

• High school diploma or equivalent
• Certifications and/or College Degree (Preferred)

COMPETENCIES

• Strong oral and written communication skills
  
• Proficiency in Microsoft Office, specifically Access, Word, Excel and Outlook
• Ability to meet deadlines, work under pressure and prioritize tasks
• Strict attention to detail
• Ability to work independently
• Strong organizational and time management skills
• Punctuality and dependability

PREFERRED SKILLS

• Excellent critical thinking skills
• Superior computer skills and knowledge
• Proficiency in Microsoft Access database
• Established Customer Service skills
• Proactive work ethic

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, sit, speak, and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employee may be required to travel by air or car.