Speaker and Delegations Manager

FIDF; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Friends of the Israel Defense Forces (FIDF) in New York seeks an experienced Operations/Travel Logistics professional to oversee delegations, manage itineraries, and ensure seamless on-site and travel processes for multiple locations.

You will partner with fundraisers, marketing, and delegates, applying emotional intelligence to support attendees from arrival to departure, and you will lead budgeting, payments, per diem, and expenses within allocated budgets.

Qualifications

• 5+ years of experience in operations/travel/logistics.
• Strong communication and liaison skills across multiple stakeholders.
• Hebrew language ability is a plus.

Responsibilities

• Oversees the planning and execution of single- and multi-location Israeli delegations and paid speaker tours, ensuring schedules, sensitive protocols, and on-the-ground logistics are executed seamlessly and on time
• Develops and manages detailed itineraries, including securing flight approvals, booking accommodations, arranging ground transportation, processing payments and per diem, and tracking expenses within budget
• Serves as the primary liaison between fundraisers, National Marketing, and delegates, providing consistent, professional, white-glove support across all stakeholders
• Applies strong emotional intelligence and judgment, serving as a steady point of care and support for delegates from arrival in the United States through departure to Israel

Skills

Hebrew language

Attention to detail

Project management

Organizational skills

Self-starter

Editing/proofreading

Job description

Friends of the Israel Defense Forces (FIDF) is a 501c3 nonprofit that provides life-changing support for the courageous young men and women of the Israel Defense Forces (IDF). We transform their lives through empowering educational, financial, well-being, and cultural initiatives as they protect the State of Israel and her people. Inspired by them, we strive to champion a culture of courage worldwide, ensuring a secure and thriving Israel today and forever.

Our community of supporters and staff are passionate and impactful. Our work is driven by core values that transcend political leanings or religious affiliations. Our workplace is vibrant, fast-paced, and dynamic, encouraging bold creativity, ingenuity, and vision.

Responsibilities

• Oversees the planning and execution of single- and multi-location Israeli delegations and paid speaker tours, ensuring schedules, sensitive protocols, and on-the-ground logistics are executed seamlessly and on time
• Develops and manages detailed itineraries, including securing flight approvals, booking accommodations, arranging ground transportation, processing payments and per diem, and tracking expenses within budget
• Serves as the primary liaison between fundraisers, National Marketing, and delegates, providing consistent, professional, white-glove support across all stakeholders
• Applies strong emotional intelligence and judgment, serving as a steady point of care and support for delegates from arrival in the United States through departure to Israel

Skills and Attributes:

• Productive: Efficient in getting tasks done.
• Collaborative: A team player focused on the greater good.
• Adaptable: Quick learner, ready to embrace future changes.
• Organized
• Hebrew speaker a plus
• Solid grammar, editing, fact-checking, and proofreading capabilities.
• Self-starter with the confidence and ability to tackle new initiatives with little guidance.
• Excellent project management and organizational skills.

Experience:

5+ years of experience in operations/travel/logistics

Friends of the Israel Defense Forces (FIDF) was established in 1981 by a group of Holocaust survivors to provide for the wellbeing of the men and women who serve in the Israel Defense Forces (IDF) as well as veterans and the families of fallen soldiers. Today, FIDF spans 24 chapters across the United States, proudly offering a variety of innovative programs that empower Israel’s soldiers with opportunities, while reinforcing the vital bond between the communities in the United States, the soldiers of the IDF, and the State of Israel.