Space Programs Admin Assistant – Onsite (El Segundo)

Zachary Piper Solutions; El Segundo (CA); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

20 days PTO + 11 holidays

Sick leave

Job summary

Zachary Piper Solutions is seeking a Program Administrative Assistant in El Segundo, CA (Onsite) to support a senior Program Manager across SETA and A&A S portfolios for Space Systems Command. You will manage calendars, meetings, travel, and office operations, interfacing with senior military, government, and industry stakeholders.

The role requires a bachelor's degree and 5-10 years of experience in executive support or PMO-like environments, with strong Microsoft Office skills and excellent

Qualifications

• Bachelor's degree and 5-10 years of experience in executive support, office management, program support, or administration.
• Experience supporting senior leaders, program managers, or executive-level customers.
• Strong organizational, scheduling, and task management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Experience managing shared drives, documentation, and data organization.
• Strong written and verbal communication skills.

Responsibilities

• Manage executive calendars, schedules, action items, and taskers.
• Coordinate meetings, leadership reviews, customer engagements, and travel.
• Track deliverables, suspense dates, and program priorities to ensure timely execution.
• Prepare meeting materials, reports, briefings, and executive correspondence.
• Capture and distribute meeting minutes and action items.
• Maintain electronic files, shared drives, and documentation repositories.
• Support personnel actions, onboarding activities, and office administration.
• Interface with senior military, government, and industry stakeholders.
• Provide general administrative, clerical, and secretarial support as needed.

Skills

Organizational skills

Scheduling

Task management

Verbal communication

Written communication

Executive support experience

Education

Bachelor's degree

Tools

Microsoft Office Suite

Jira

Confluence

SharePoint

Power BI

Job description

Zachary Piper Solutions is seeking a Program Administrative Assistant in El Segundo, CA (Onsite) to support a senior Program Manager across SETA and A&A S portfolios for Space Systems Command. You will manage calendars, meetings, travel, and office operations, interfacing with senior military, government, and industry stakeholders.

The role requires a bachelor's degree and 5-10 years of experience in executive support or PMO-like environments, with strong Microsoft Office skills and excellent