Space Management Coordinator

Winston Salem State University; Winston-Salem (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Winston-Salem State University seeks a Space Management Coordinator to plan, coordinate, and manage allocation and utilization of university space. You will oversee office relocations, moves, space inventories, and campus planning initiatives to ensure facilities are used efficiently and strategically.

Working through Operational Excellence, you will collaborate with Facilities, IT, Custodial Services, and moving contractors, develop floor plans, occupancy reports, and space allocation

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Architecture, Interior Design, Construction Management, or a related field.
• Two to three years of experience in facilities management, project coordination, space planning, or office relocations.
• Experience coordinating multiple projects simultaneously.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Maintain the university's space inventory database, including office, classroom, laboratory, storage, and support spaces.
• Evaluate requests for new or modified space assignments.
• Coordinate campus-wide space utilization studies and occupancy assessments.
• Develop space allocation recommendations aligned with institutional priorities.
• Prepare floor plans and occupancy reports.
• Assist in long-term campus space planning initiatives.
• Coordinate office relocations and departmental moves from planning through completion.
• Develop relocation schedules and timelines.
• Serve as the primary liaison between departments, Facilities, IT, Custodial Services, and moving contractors.
• Coordinate furniture installation, surplus removal, and equipment relocation.
• Ensure telephone, network, and technology services are scheduled prior to occupancy.
• Conduct pre- and post-move inspections.
• Resolve issues that arise during relocation projects.
• Work with Design & Construction on renovation and remodeling projects.
• Coordinate occupancy planning for newly renovated or newly constructed facilities.
• Track project milestones and provide status updates to university leadership.
• Maintain accurate space assignment records.
• Generate reports on space utilization and occupancy.
• Prepare presentations and recommendations regarding campus space usage.
• Meet with department leaders to understand space needs.
• Communicate project schedules and expectations.
• Provide guidance regarding university space policies.

Education

Bachelor's degree in Business Administration, Facilities Management, Architecture, Interior Design, Construction Management, or a related field

Tools

AutoCAD

Revit

Space management software

Project management software

Microsoft Office Suite

Job description

Space Management Coordinator

Please Note:

• A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
• If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
• Salary will be determined based on competencies, equity, budget, and market considerations.
• Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
• Failure to complete the application completely may result in you not being considered for the vacant position.
• Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
• If you have general questions about the application process, you may contact Human Resources at [e-mail]. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.

Position Details

• Position Classification Title: Facilities Design / Construction Professional, Facility Planner
• FLSA: Exempt
• Position Class: 89851

Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence.

Situated in Winston-Salem, North Carolina-known as the City of Arts and Innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways.

With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.

Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the following links:

• UNC System Employee Benefits Central
• UNC System Retirement Benefits
• WSSU Holiday Schedule
• WSSU Discounts and Perks

Winston-Salem State University is seeking a Space Management Coordinator. The Space Management Coordinator is responsible for planning, coordinating, and managing the allocation and utilization of university space. This position oversees office relocations, departmental moves, space inventories, and campus space planning initiatives to ensure university facilities are used efficiently and strategically. Business & Auxiliary Services at Winston-Salem State University is committed to providing high-quality, accessible, and cost-effective services and products that support the needs of the campus community. Through operational excellence, innovation, strategic partnerships, and strong relationships, we deliver convenient and valuable solutions that enhance the overall university experience. No need is too big or too small-we are here to help make your experience at WSSU seamless, convenient, and rewarding.

Responsibilities of the Space Management Coordinator include:

• Maintain the university's space inventory database, including office, classroom, laboratory, storage, and support spaces.
• Evaluate requests for new or modified space assignments.
• Coordinate campus-wide space utilization studies and occupancy assessments.
• Develop space allocation recommendations aligned with institutional priorities.
• Prepare floor plans and occupancy reports.
• Assist in long-term campus space planning initiatives.
• Coordinate office relocations and departmental moves from planning through completion.
• Develop relocation schedules and timelines.
• Serve as the primary liaison between departments, Facilities, IT, Custodial Services, and moving contractors.
• Coordinate furniture installation, surplus removal, and equipment relocation.
• Ensure telephone, network, and technology services are scheduled prior to occupancy.
• Conduct pre- and post-move inspections.
• Resolve issues that arise during relocation projects.
• Work with Design & Construction on renovation and remodeling projects.
• Coordinate occupancy planning for newly renovated or newly constructed facilities.
• Track project milestones and provide status updates to university leadership.
• Maintain accurate space assignment records.
• Generate reports on space utilization and occupancy.
• Prepare presentations and recommendations regarding campus space usage.
• Meet with department leaders to understand space needs.
• Communicate project schedules and expectations.
• Provide guidance regarding university space policies.

Position Information

• Position Number: 702201
• Working Position Title: Space Management Coordinator
• Building and Room No.: Donald J. Reaves Student Activity Center, Suite 200
• Appointment Type: Permanent Full-Time
• If Time Limited: No
• Appointment Length: N/A

Requirements and Preferences

• Position required to work during periods of adverse weather or other emergencies: Not Mandatory
• Normal Work Schedule: Monday-Friday 8am-5pm; Evenings/Weekends if necessary
• Department Required Skills:
  • Bachelor's degree in Business Administration, Facilities Management, Architecture, Interior Design, Construction Management, or a related field.
  • Two to three years of experience in facilities management, project coordination, space planning, or office relocations.
  • Experience coordinating multiple projects simultaneously.
  • Proficiency with Microsoft Office Suite.
  • Strong organizational, communication, and customer service skills.
• Preferred Years Experience, Skills, Training, Education:
  • Experience in higher education.
  • Knowledge of AutoCAD, Revit, or space management software.
  • Experience with project management software.
  • Familiarity with state construction and space utilization guidelines.
• Valid US Driver's License: Yes
• Commercial Driver's License Required: No
• Physical Required: No
• List any other medical/drug tests required:

Posting Details

• Internal Posting Only: No
• Time Limited Position: No
• Appointment Length:
• Salary: Commensurate with education and experience
• Open Date: 10/08/2026
• Close Date:
• Open Until Filled: Yes

Supplemental Questions

1. Do you have a Bachelor's Degree or higher? (Open Ended Question)
2. Describe work experience in Higher Education environment

   (Open Ended Question)

3. What is your experience using AutoCAD, Revit or any space management software?

   (Open Ended Question)

4. How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Applicant Document

1. Resume
2. Cover Letter
3. References List