Space Management Coordinator

American College of Healthcare Executives; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Collaborative culture

Professional development

Data-driven environment

Job summary

The American College of Healthcare Executives is seeking a Space Management Coordinator to support utilization of real estate assets, develop planning studies, maintain enterprise drawing files, and document new acquired or leased sites. The role reports to the Assistant Director of Space Planning and Management and requires strong organizational and collaborative skills.

Responsibilities include assisting space planners, conducting audits, maintaining the inventory database with CAD updates,

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum three years of CAD experience.
• Knowledge of CAFM and/or database systems.
• Proficiency with AutoCAD (2000+), MS Access and MS Excel.
• Experience in academic, healthcare, or research facility space planning preferred.
• Strong communication, graphic and analytical skills.

Responsibilities

• Assist space planners in managing space requests, programs, and allocations.
• Conduct space audits, guide on utilization, track MAC scenarios, and update From-To lists.
• Manage communications to gather information for updating the space inventory database.
• Support reports and plans for test-fits and feasibility studies related to space planning and capital projects.
• Maintain Space Inventory, integrate CAD drawings and update owned or leased property databases.
• Field measure new properties, verify conditions, and document findings in AutoCAD drawings.
• Develop, revise, and standardize AutoCAD drawings per RED+F Design Guidelines.
• Propose room numbering systems to improve wayfinding and efficiency.
• Collaborate with RED+F units, Campus Planning and other stakeholders.

Skills

CAD software

AutoCAD

Database management

MS Excel

MS Access

Communication skills

Analytical skills

Education

Bachelor's degree or equivalent

Tools

AutoCAD

MS Access

MS Excel

CAFM

Relational DBMS

Job description

Our client, a leading healthcare and academic institution committed to excellence in research and patient care, is hiring a Space Management Coordinator. The Space Management Coordinator plays a vital role in supporting the effective utilization and management of real estate assets within the institution. Reporting primarily to the Assistant Director of Space Planning and Management, this position is responsible for developing planning studies, maintaining enterprise drawing files, and documenting newly acquired and leased sites. The role requires a highly organized, proactive professional capable of managing multiple projects concurrently while collaborating effectively with internal teams and external stakeholders to ensure strategic space utilization aligned with institutional goals.

Responsibilities

• Assist space planners in managing space requests, programs, and allocations.
• Conduct space audits, offer guidance on space utilization, track move-add-change (MAC) scenarios, and ensure completion of From-To lists.
• Manage internal and external communications to gather information necessary for updating the space inventory database.
• Support the development and production of reports and plans for test-fits and feasibility studies related to space planning and capital projects.
• Maintain the accuracy and completeness of the enterprise Space Inventory, integrating CAD documents and updating databases of owned or leased properties.
• Field measure new properties, inspect and verify existing conditions, and document findings in AutoCAD drawings.
• Develop, revise, and standardize AutoCAD drawings in accordance with RED+F Design Guidelines.
• Propose and implement room numbering systems that improve wayfinding and operational efficiency.
• Collaborate closely with RED+F units, Campus Planning, and other stakeholders in a team-oriented environment.

Requirements

• Minimum a Bachelor’s Degree or equivalent.
• Minimum three years of experience with Computer-Aided Design (CAD).
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management systems.
• Proficiency with AutoCAD (version 2000 or above), MS Access, MS Excel.
• Experience with academic, healthcare, research facility, or laboratory space planning highly preferred.
• Strong communication, graphic, and analytical skills.
• Basic understanding of Relational Database Management Systems (RDBMS).
• Ability to document space through field measurements, verify conditions, and develop accurate drawings.
• Excellent multi-tasking ability, attention to detail, and ability to develop positive relationships across teams and clients.
• Ability to work collaboratively within a multidisciplinary team setting and proactively manage work products.

Some of the Benefits

• Opportunity to contribute to a prestigious healthcare and academic environment.
• Collaborative team culture fostering professional growth.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Professional development opportunities in a dynamic, data-driven setting.
• Supportive work environment emphasizing teamwork and innovation.