Space Management Coordinator

Tal Healthcare; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health, dental, and retirement plans

Professional development opportunities

Collaborative team culture

Job summary

Tal Healthcare in New York seeks a Space Management Coordinator to support planning and management of real estate assets across the institution. You will assist space planners, maintain drawing files, and document new and leased sites.

The role requires CAD proficiency, AutoCAD, CAFM knowledge, and strong communication to coordinate multiple projects with RED+F, Campus Planning, and other stakeholders to ensure efficient space utilization.

Qualifications

• Minimum a Bachelor's Degree or equivalent.
• Minimum three years of experience with Computer-Aided Design (CAD).
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management systems.
• Proficiency with AutoCAD (version 2000 or above), MS Access, MS Excel.
• Experience with academic, healthcare, research facility, or laboratory space planning highly preferred.
• Strong communication, graphic, and analytical skills.
• Basic understanding of Relational Database Management Systems (RDBMS).
• Ability to document space through field measurements, verify conditions, and develop accurate drawings.
• Excellent multi-tasking ability, attention to detail, and ability to develop positive relationships across teams and clients.
• Ability to work collaboratively within a multidisciplinary team setting and proactively manage work products.

Responsibilities

• Assist space planners in managing space requests, programs, and allocations.
• Conduct space audits, offer guidance on space utilization, track MAC scenarios, and ensure From-To lists.
• Manage internal and external communications to gather information for updating the space inventory database.
• Support the development and production of reports and plans for test-fits and feasibility studies related to space planning and capital projects.
• Maintain the accuracy and completeness of the enterprise Space Inventory, integrating CAD documents and updating databases of owned or leased properties.
• Field measure new properties, inspect and verify existing conditions, and document findings in AutoCAD drawings.
• Develop, revise, and standardize AutoCAD drawings in accordance with RED+F Design Guidelines.
• Propose and implement room numbering systems that improve wayfinding and operational efficiency.
• Collaborate closely with RED+F units, Campus Planning, and other stakeholders in a team-oriented environment.

Skills

CAD expertise

AutoCAD

Data management

Communication skills

Analytical skills

Team collaboration

RDBMS basics

Education

Bachelor's Degree

Tools

AutoCAD

MS Access

MS Excel

CAFM software

Job description

Job Description

Our client, a leading healthcare and academic institution committed to excellence in research and patient care, is hiring a Space Management Coordinator. The Space Management Coordinator plays a vital role in supporting the effective utilization and management of real estate assets within the institution. Reporting primarily to the Assistant Director of Space Planning and Management, this position is responsible for developing planning studies, maintaining enterprise drawing files, and documenting newly acquired and leased sites. The role requires a highly organized, proactive professional capable of managing multiple projects concurrently while collaborating effectively with internal teams and external stakeholders to ensure strategic space utilization aligned with institutional goals.

Responsibilities

• Assist space planners in managing space requests, programs, and allocations.
• Conduct space audits, offer guidance on space utilization, track move-add-change (MAC) scenarios, and ensure completion of From-To lists.
• Manage internal and external communications to gather information necessary for updating the space inventory database.
• Support the development and production of reports and plans for test-fits and feasibility studies related to space planning and capital projects.
• Maintain the accuracy and completeness of the enterprise Space Inventory, integrating CAD documents and updating databases of owned or leased properties.
• Field measure new properties, inspect and verify existing conditions, and document findings in AutoCAD drawings.
• Develop, revise, and standardize AutoCAD drawings in accordance with RED+F Design Guidelines.
• Propose and implement room numbering systems that improve wayfinding and operational efficiency.
• Collaborate closely with RED+F units, Campus Planning, and other stakeholders in a team-oriented environment.

Requirements

• Minimum a Bachelor’s Degree or equivalent.
• Minimum three years of experience with Computer-Aided Design (CAD).
• Knowledge of Computer-Aided Facility Management (CAFM) and/or database management systems.
• Proficiency with AutoCAD (version 2000 or above), MS Access, MS Excel.
• Experience with academic, healthcare, research facility, or laboratory space planning highly preferred.
• Strong communication, graphic, and analytical skills.
• Basic understanding of Relational Database Management Systems (RDBMS).
• Ability to document space through field measurements, verify conditions, and develop accurate drawings.
• Excellent multi-tasking ability, attention to detail, and ability to develop positive relationships across teams and clients.
• Ability to work collaboratively within a multidisciplinary team setting and proactively manage work products.

Some Of The Benefits

• Opportunity to contribute to a prestigious healthcare and academic environment.
• Collaborative team culture fostering professional growth.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Professional development opportunities in a dynamic, data-driven setting.
• Supportive work environment emphasizing teamwork and innovation.

Salary: The posted range is not a guarantee. The actual salary will be based on qualifications, experience, and education and could fall outside of this range. Contact us for more information.