Spa Receptionist (Part-Time)
Four Seasons
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Benefits offered by this job
Job summary
Four Seasons Hotel Chicago is seeking a Spa Receptionist for a part-time role. You will greet guests, book appointments, assist with retail, and maintain a seamless spa experience in a luxury setting.
Requirements include English proficiency, 2 years in a similar luxury spa role, and familiarity with spa software such as Book4Time, Opera, and HotSOS, plus MS Office. Compensation ranges per hour with a strong guest-focused culture.
Qualifications
- Reading, writing, and oral proficiency in English; additional languages are a plus.
- Excellent communication and organizational skills, with the ability to prioritize in a busy environment.
- 2 years of experience in a similar role within a luxury spa or hospitality setting.
- Knowledge of spa software systems such as Book4Time, Opera, and HotSOS.
- Proficiency in Microsoft Office (Word and Excel) and Canva.
- High grooming standards, a genuine smile, and a professional demeanor.
- Passion for the health and wellness industry, with a proactive and guest focused mindset.
Responsibilities
- Welcome and consult with guests about services, amenities, and spa facilities.
- Set and coordinate appointments with guest preferences.
- Provide recommendations and assist with retail sales.
- Anticipate guest needs, resolve issues, and ensure a memorable experience.
- Handle telephone and email inquiries according to Four Seasons' service standards.
- Manage spa booking systems and ensure reservations are accurate.
- Maintain communication logs and update staff on changes to bookings or tasks.
- Assist therapists and attendants with operational needs.
- Monitor guest areas hourly, ensuring cleanliness and functionality.
- Process payments, gratuities, and service vouchers accurately.
- Prepare daily accounting reports and resolve discrepancies in vouchers or payments.
- Assist with gift certificate processing and ensure proper handling of cash and bank balances.
- Maintain product knowledge and assist guests with retail purchases.
- Restock, price, and display retail products, keeping the area clean and organized.
- Participate in monthly and quarterly retail inventories, ensuring accuracy and accountability.
Skills
Tools
Job description
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
Our property is a vibrant hub of culture, style and energy and includes our newly transformed restaurant which embodies iconic luxury boldly reimagined to capture the essence of Chicago through inspired food, drink, art and music. Four Seasons Hotel Chicago is honored to be ranked as one of Conde Nast Traveler Reader's Choice Top 50 Hotels in the World. We offer 345 elegant guest rooms and suites: and a luxury spa. We are located steps away from the famed Magnificent Mile, glamorous North Michigan Avenue shopping and minutes from the city’s business and financial center. Adorn Restaurant features globally inspired cuisine starring the bounty of the Midwest. Adorn Bar showcases craft cocktails and a wine list that sparks conversation, all with a lively, convivial vibe beckoning to be discovered.
The Spa Receptionist serves as the first point of contact for guests, ensuring a warm, professional, and seamless experience from booking to checkout. This role requires exceptional organizational skills, a guest-centric approach, and the ability to multitask in a dynamic environment. The Spa Coordinator/Receptionist is responsible for handling appointments, assisting with retail sales, maintaining reception and spa areas, and coordinating with various departments to ensure Four Seasons' standards of service are upheld
- Welcome and consult with guests about services, amenities, and spa facilities.
- Set and coordinate appointments, ensuring accuracy and alignment with guest preferences.
- Provide recommendations and assist with retail sales tailored to guest needs.
- Anticipate guest needs, resolve issues promptly, and ensure a memorable experience.
- Handle telephone and email inquiries according to Four Seasons' service standards.
- Manage spa booking systems, ensuring reservations are accurate and optimized for productivity.
- Maintain communication logs and update staff on changes to bookings or tasks.
- Assist therapists and attendants with operational needs, ensuring smooth service delivery.
- Monitor guest areas (locker rooms, fitness areas, relaxation rooms) hourly, ensuring cleanliness and functionality.
- Process payments, gratuities, and service vouchers accurately.
- Prepare daily accounting reports and resolve any discrepancies in vouchers or payments.
- Assist with gift certificate processing and ensure proper handling of cash and bank balances.
- Maintain product knowledge and assist guests with retail purchases.
- Restock, price, and display retail products, keeping the area clean and organized.
- Participate in monthly and quarterly retail inventories, ensuring accuracy and accountability.
- Monitor packaging stock levels and notify management when replenishment is needed.
- Maintain a neat, organized, and professional reception area.
- Update forms, reference materials, and guest collateral as required.
- Manage supply requisitions and restocking efficiently.
- Follow Four Seasons’ standards for handling emails, telephone calls, and computerized systems.
- Perform mathematical calculations as needed for transactions and reporting.
- Communicate effectively in English (or other applicable languages).
- Work closely with engineering to address any maintenance issues promptly.
- Collaborate with housekeeping to maintain a clean, fresh, and welcoming environment.
- Notify security promptly of any accidents, injuries, or safety concerns.
- Handle lost and found items appropriately, ensuring guest belongings are returned.
- Reading, writing, and oral proficiency in English; additional languages are a plus.
- Excellent communication and organizational skills, with the ability to prioritize in a busy environment.
- Previous experience in a similar role (2 years preferred) within a luxury spa or hospitality setting.
- Knowledge of spa software systems and hotel interface programs such as Book4Time, Opera, and HotSOS, preferably.
- Proficiency in Microsoft Office (Word and Excel) and Canva.
- High grooming standards, a genuine smile, and a professional demeanor.
- Passion for the health and wellness industry, with a proactive and guest focused mindset.
- Part Time
- Flexibility to work early mornings, evenings, weekends and holidays.
- Compensation: $26.23 - $27.73 per hour
- Competitive wages and benefits such as retirement plan as well as Paid Time Off
- Energizing Employee Culture where you are encouraged to be your true self!
- Comprehensive learning and development programs to help you elevate your craft.
- Inclusive and diverse employee engagement & recognition events all year-round.
- Exclusive discount and travel programs with Four Seasons
- Complimentary Dry Cleaning for Employee Uniforms & Employee Meals
- And so much more!
Candidates must have valid work authorization for the U.S.
Learn more about Four Seasons Hotel Chicago and Four Seasons Hotels & Resorts by visiting us below:
Instagram: @FSChicago
Twitter: @FSChicago
Facebook: https://www.facebook.com/FourSeasonsHotelChicago/
LinkedIn: https://www.linkedin.com/company/four-seasons-hotels-and-resorts/jobs/
Learn More About Who We Are: We Are Four Seasons
If you are a qualified individual with a disability or disabled veteran and need a reasonable accommodation to use or access our online system, please contact the People & Culture Department at 312-649-2153.
Four Seasons is an Equal Opportunity, Affinitive Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Four Seasons is an Equal Opportunity, Affinitive Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
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