SPA Intermediate - Project Coordinator

Explore Minnesota; Saint Paul (MN); Hybrid; USD 55,000 - 79,000; Full time

Job summary

Explore Minnesota is seeking a Project Coordinator to manage marketing projects and timelines for a $7M+ budget, coordinating internal staff and our agency of record. The role emphasizes delivering high-quality deliverables on schedule and maintaining strong partnerships across departments.

Responsibilities include coordinating agency-wide efforts, supporting department projects, and ensuring workflows meet deadlines while maintaining quality and compliance with program goals.

Qualifications

• Minimum three (3) years of experience in project management for marketing and advertising.
• Demonstrated knowledge of project management principles and coordinating multiple projects.
• Experience with Asana or similar project management tools.

Responsibilities

• Coordinate marketing efforts across the agency and internal teams.
• Provide technical assistance and coordination to projects as needed.
• Participate in projects and drive timelines, reviews, and approvals.

Skills

Project management

Marketing coordination

Cross-functional collaboration

Asana

Education

Bachelor's degree in Marketing or related field

Tools

Asana

Job description

Working Title: Project Coordinator

• Job ID: 97239
• Location: St. Paul
• Telework Eligible: Yes, Required to be in the St. Paul office 50% of the work schedule
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/29/2026
• Closing Date: 10/05/2026
• Hiring Agency/Seniority Unit: Explore Minnesota / Explore MN Tourism - MAPE
• Division/Unit: Explore Minnesota Tourism / Tourism-Adv/Public Relations
• Work Shift/Work Hours: 8:30 to 5:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: Project Coordinator

• Job ID: 97239
• Location: St. Paul
• Telework Eligible: Yes, Required to be in the St. Paul office 50% of the work schedule
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/29/2026
• Closing Date: 10/05/2026
• Hiring Agency/Seniority Unit: Explore Minnesota / Explore MN Tourism - MAPE
• Division/Unit: Explore Minnesota Tourism / Tourism-Adv/Public Relations
• Work Shift/Work Hours: 8:30 to 5:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Job Class: State Program Administrator, Intermediate

Agency: Explore Minnesota

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The position of project coordinator for the Explore Minnesota marketing team is crucial to ensure that our $7M+ marketing budget is spent in the most efficient manner possible by coordinating timelines, creative and strategic reviews, approvals, quality control and final deliverables both with internal staff as well as our agency of record. This position manages a wide range of projects, strategies, deadlines, contributors and stakeholders and is crucial to the operation and organization of Explore Minnesota marketing program initiatives.

Key responsibilities of the position include, but are not limited to:

• Coordinating marketing efforts across the agency and, as needed, agency-wide deliverables via project management software and communication tools. The goal is to ensure quality, efficiency, and effectiveness.
• Supporting department projects and providing technical assistance and coordination to projects as needed.
• Performing other duties as assigned, including participating in projects as requested.

Minimum Qualifications

To be qualified and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume/application clearly describes your experience in the areas listed below and indicates the dates that include the month, day, and year for each job held. Only applicants whose resume/application clearly demonstrates the fulfillment of each of these minimum qualifications will be considered for this position.

Please submit an example of a brief for a project that you have implemented. This does not need to include private business or organizational information but should provide a structure or framework that you have used with a team to successfully launch, project manager, and execute a larger initiative (ideally cross-departmental and/or external partnership).

• Minimum three (3) years of experience in project management for marketing and advertising, including social media, content and asset management, creative design and print media.
• Demonstrated knowledge of project management principles, including planning, prioritizing, organizing, overseeing vendor work, and coordinating multiple simultaneous projects around tight timelines.
• Extensive experience with Asana project management software or comparable project management tools to manage tasks, timelines, and team workflows.
• Demonstrated ability to manage multiple and diverse tasks ranging from marketing to creative design, stakeholder engagement, external partners and print deliverables.
• Demonstrated ability to work cooperatively with a wide range of people, contractors, and stakeholders.
• Experience managing internal team timelines and deliverables alongside an external marketing agency of record in a collaborative manner, supporting and strengthening the partnership.

Preferred Qualifications

• Bachelor's degree in Marketing, Advertising, Business Administration, Project Management, or a closely related field as determined by the agency
• Experience leading cross-functional project development from project inception to debriefs.
• Experience updating a dynamic RACI stakeholder matrix to meet department and agency needs
• Ability to work with a wide range of internal and external stakeholders to obtain information to support project development and maintenance.
• Experience training others to participate in project management best practices and/or use project management software.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

• Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. This includes contact with the applicant's current and/or former employers.
• A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.
• Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status).

About Explore Minnesota

Explore Minnesota is the marketing and promotion agency for the State of Minnesota. Our mission is to support and help Minnesota's economy grow sustainably through innovative marketing, industry partnerships and authentic storytelling, showcasing Minnesota as the premier state for travel, quality of life and economic opportunity.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth.

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being.

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care.

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.