Sourcing Specialist - Hybrid MN

Meetprestige; Minneapolis (MN); Hybrid; USD 58,000 - 62,000; Full time

Benefits offered by this job

National Medical Coverage Options

Dental and Vision

401k

Disability insurance

Job summary

Prestige Global Meeting Source is seeking a Sourcing Specialist in Minneapolis, MN, with in-office training followed by a hybrid schedule. You will support sales teams, manage RFPs in Cvent, and coordinate hotel proposals and negotiations to meet client timelines.

The role requires 2+ years in hotel sourcing and Cvent usage, plus strong communication and organizational skills. This is an in-person hybrid position with standard business hours and travel as needed.

Qualifications

• High School Diploma or GED required.
• 2+ years hotel sourcing, event program management, and Cvent experience.
• Strong written and verbal communication, organizational, and MS Office skills.

Responsibilities

• Support assigned salespeople administratively and operationally.
• Create and maintain event RFPs via Cvent with accurate data and deadlines.
• Prepare hotel proposal summaries via Cvent for sales staff.

Skills

Written communication

Organizational skills

Multi-tasking

People skills

Team player

Education

High School Diploma or GED

Tools

Cvent

MS Office

Job description

Sourcing Specialist

Minneapolis, MN

JOB DESCRIPTION - Sourcing Specialist - In-office Hybrid MN

Who is Prestige?

Prestige Global Meeting Source, founded in 1986, provides site selection and event services to clients. Our experienced sales partners work to find and contract the best possible hotels, resorts, DMCs, and cruises for groups and continue through to full-service event development and management.

Compensation

The salary range for the role is $58,000–$62,000, based on experience and final job responsibilities.

Location

Minneapolis, MN (in-office during training then hybrid)

What will I do?

The Sourcing Specialist provides administrative and operational support to assigned salespeople while building and maintaining relationships with hotels, DMC partners, and team members. As part of that, you will be doing the following:

• Simultaneously manage relationships and workloads of assigned salespeople.
• Create and maintain event RFPs (Request for Proposals) via Cvent software ensuring accuracy in format and required data within agreed-upon deadlines.
• Create and maintain hotel proposal summaries via Cvent and provide to the assigned sales staff.
• Provide detailed reviews of bids to specific assigned salespeople in a timely and efficient manner.
• Develop and maintain relationships with hotel, Destination Management Companies, City Visitors Bureau, and industry partners.
• Attend conferences, and assist onsite with partner presentations.
• Recommend properties and destinations based on event details.
• Manage, negotiate, and adhere to all contracting guidelines as identified in standard operating procedures.
• Maintain a high level of “Customer Focus” attitude and flexibility with hours worked to accommodate client contacts in various time zones.
• Manage email correspondence with hotels and assigned salespeople in a timely manner.
• Attend and participate in supplier sponsored presentations and events, virtually and in-person, which may at times occur outside of normal business hours.
• Attend virtual and in-person staff meetings, as well as industry.
• Other duties and responsibilities as needed or assigned.

Required Education and Experience

• High School Diploma or G.E.D.
• Two plus (2+) years of hotel sourcing, event program management, and Cvent experience.
• Strong written and verbal communication, organizational, and MS Office skills.
• Effective time management, attention-to-detail, and people skills.
• Team player who thrives in a fast-paced, high-volume work environment with a proven ability to learn and adapt quickly.
• Proven experience effectively multi-tasking and networking.
• Must be able to work standard business hours and may need to adjust work schedule depending on location of assigned salespeople.

Preferred Experience

• Experience in hotel contracts and negotiation.

Benefits Include

• National Medical Coverage Options
• Dental and Vision
• 401k
• Short- and Long-Term Disability
• Educational & Adoption Assistance Program
• Employee Assistance Program and Wellbeing
• Caregiver Support Program
• Paid Time Off & Holiday Pay