Event Hotel Sourcing Manager

Simple Science; United States; On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Medical, Vision, Dental

401K

Generous PTO

Job summary

Simple Science in Dallas or Austin, Texas, seeks an Event Sourcing Manager to lead the strategy, sourcing, and negotiation with hotels and accommodation partners for client programs.

The role owns the end-to-end sourcing lifecycle, develops timelines, evaluates proposals, and negotiates favorable terms to deliver value and align with program goals. Regular travel and cross-functional collaboration are expected.

Qualifications

• Minimum of 5 years of proven experience in hotel sales/sourcing and contract negotiation.
• Experience in event planning or hospitality industry.
• Strong negotiation and relationship-building skills for client-facing roles.
• Ability to travel domestically and globally as needed.

Responsibilities

• Lead end-to-end sourcing lifecycle from requirements gathering through contract execution.
• Develop timelines and deliverables across sourcing and contracting lifecycle.
• Create and issue detailed RFPs and evaluate hotel proposals.
• Lead contract negotiations and ensure compliant, protective contracts.
• Provide financial guidance including deposits, budgets, and cost savings projections.
• Build partnerships with hotel brands, CVBs, and international partners.
• Stay informed on industry trends and venue developments to inform decisions.

Skills

Hotel sourcing

Contract negotiation

Relationship building

Strategic sourcing

Negotiation

Event planning

Travel ability

Budgeting

Monday.com

Tools

Monday.com

Job description

Location: On‑site in Dallas or Austin, Texas

Job Type: Full‑Time

Reports To: Director, Global Sourcing, Events and Travel

Event Sourcing Manager

Job Summary

As the Event Sourcing Manager , you will play a critical role in ensuring the success of our programs by leading the strategy, sourcing, and negotiation process with hotels and accommodation partners. Your primary focus will be strategic event sourcing, securing optimal pricing, favorable contract terms, and value added opportunities that align with client goals and overall program success. The ability to balance relationships with strategic leverage is key to success.

The ideal candidate brings extensive experience in event planning and or hotel sales, demonstrates exceptional negotiation and relationship building skills, and has a thorough understanding of hospitality operations and market dynamics.

Role and Responsibilities - What You’ll Be Doing

• Partner with Account Directors and Program Managers to understand client objectives, budgets, and program requirements.
• Provide strategic recommendations on hotel and destination options aligned with client goals and brand.
• Own the end to end sourcing lifecycle from requirements gathering through contract execution.
• Develop timelines and deliverables across the sourcing and contracting lifecycle.

• Create and issue detailed RFPs.
• Evaluate hotel proposals based on pricing, concessions, operational fit, and program alignment.
• Develop and present sourcing recommendations to clients.
• Conduct in depth research to ensure selected properties align with program goals and preferences.

• Lead contract negotiations, including rates, concessions, attrition, cancellation clauses, and program specific provisions.
• Ensure contracts are accurate, compliant, and protective of client interests.
• Manage renegotiations and cancellation negotiations, as needed.
• Facilitate timely resolution of contractual challenges.

• Provide financial guidance including:
• Deposit structures
• Budget support
• Cost savings projections
• Identification of ancillary revenue opportunities
• Track pickup, commissions, and financial data pre and post contracting.

• Track supplier milestones and option dates.
• Ensure documentation and contracts are completed accurately and on time.
• Maintain accurate records for new, tentative, confirmed, and canceled programs in alignment with internal processes.
• Support refinement of contract templates and sourcing workflows to improve efficiency.

• Build and maintain strong partnerships with hotel brands, independent properties, CVBs, and international partners.
• Attend site visits as needed.
• Participate in supplier presentations and industry events (virtual and in person, including occasional travel and off hours attendance).
• Stay informed on industry trends, market conditions, and new hotel developments to inform strategic recommendations.

• Support complex and high priority program needs, including VIP or unique client requests.
• Ensure seamless handoff to operational teams post contracting.
• Contribute to a high performing team culture through collaboration, knowledge sharing, and continuous improvement initiatives.

Qualifications

• Minimum of 5 years of proven experience in hotel sales/sourcing and contract negotiation within the event planning or hospitality industry
• Strong understanding of hotel operations, market pricing, seasonality, and sourcing across domestic and international destinations
• Exceptional written and verbal communication skills, with a high degree of professionalism in client facing environments. This role is 100% client facing, and the confidence to provide sourcing expertise from the outset is essential
• Demonstrated ability to build and maintain strong relationships with internal stakeholders, external clients, and hotel partners
• Solid travel industry knowledge, specifically within domestic and international hotel markets
• Proven ability to structure and negotiate win-win solutions
• Highly detail oriented with strong organizational and time-management skills
• Strong critical thinking and analytical abilities
• Advanced negotiation skills
• Proficiency in event management and hotel sourcing tools (experience with Monday.com is a plus)
• Ability to prioritize and manage multiple projects in a fast paced environment
• Comfortable working both collaboratively as part of a team and independently
• Quick learner with the ability to adapt rapidly
• Willingness and ability to travel domestically and globally as needed

Non-Negotiables (Read Before Applying)

This role is designed for individuals who bring excellence not only to their work, but to the team around them. Please do not apply if the following standards don’t genuinely reflect how you operate:

Work Ethic

You put consistent thought and effort into everything you do. You take pride in your craft, follow through on commitments, and don’t need to be chased for results.

Intelligence + Ownership

You approach challenges with confidence and accountability. You are proactive, think ahead, communicate early, and bring solutions — not surprises.

Kindness

You assume positive intent, collaborate well, and actively contribute to a healthy team culture. You step in to help when needed, welcome feedback, share credit generously, and celebrate the wins of others.

If you are exceptionally talented but not aligned with the standards above, this will not be the right environment for you — and we won’t be the right team for you.

Compensation & Benefits

Competitive salary plus a comprehensive benefits package: Medical, Vision, Dental, 401K, and generous PTO.

Total Compensation Range: $100,000 - $115,000 (DOE)

About Simple Science

At Simple Science we imagine the possible. We are a global, full-service experiential creative agency with a focus on brand experience. We specialize in event production, AV & film production, creative services and technology, all under one roof.

Simple Science, Inc. is an Equal Opportunity Employer (EOE) committed to diversity and inclusivity.