Sourcing Specialist - Hybrid MN

Prestige Resorts & Destinations, Ltd.; Minneapolis (MN); Hybrid; USD 58,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

401k

Disability insurance

Education assistance

Wellbeing program

Paid time off

Job summary

Prestige Global Meeting Source is seeking a Sourcing Specialist to support the sales team in Minneapolis, MN, with in-office training and eventual hybrid work. The role focuses on hotel sourcing, RFPs via Cvent, and coordination with hotels, DMCs, CVBs, and partners to service group events.

You will manage workloads for assigned salespeople, create hotel proposals, review bids, negotiate contracts within SOPs, and attend conferences or on-site presentations.

Qualifications

• High school diploma or GED.
• 2+ years in hotel sourcing, event program management, and Cvent experience.
• Strong written and verbal communication, organizational, and MS Office skills.
• Effective time management and attention to detail.
• Team player in a fast-paced, high-volume environment with the ability to learn quickly.
• Proven ability to multi-task and network.
• Must be able to work standard business hours with schedule adjustments as needed.

Responsibilities

• Manage relationships and workloads of assigned salespeople.
• Create and maintain event RFPs via Cvent with deadlines.
• Create and maintain hotel proposal summaries via Cvent for sales staff.
• Provide timely reviews of bids to assigned salespeople.
• Develop relationships with hotels, DMCs, CVBs, and industry partners.
• Attend conferences and assist onsite with partner presentations.
• Recommend properties and destinations based on event details.
• Negotiate and adhere to contracting guidelines per SOPs.
• Maintain customer-focused attitude and flexible hours for client contacts.
• Manage email correspondence with hotels and assigned salespeople promptly.
• Attend supplier events, virtually and in-person, sometimes outside normal hours.
• Participate in staff meetings and industry events.
• Perform other duties as needed.

Skills

Communication

Time management

Organizational skills

Multi-tasking

Networking

MS Office

Education

High School Diploma or GED

Tools

Cvent

Job description

Job Description: Sourcing Specialist - In-office Hybrid MN

Who is Prestige?

Prestige Global Meeting Source, founded in 1986, provides site selection and event services to clients. Our experienced sales partners work to find and contract the best possible hotels, resorts, DMCs, and cruises for groups and continue through to full-service event development and management.

Compensation

The salary range for the role is $58,000–$62,000, based on experience and final job responsibilities.

Location

Minneapolis, MN (in-office during training then hybrid)

What will I do?

The Sourcing Specialist provides administrative and operational support to assigned salespeople while building and maintaining relationships with hotels, DMC partners, and team members. As part of that, you will be doing the following:

• Simultaneously manage relationships and workloads of assigned salespeople.
• Create and maintain event RFPs (Request for Proposals) via Cvent software ensuring accuracy in format and required data within agreed-upon deadlines.
• Create and maintain hotel proposal summaries via Cvent and provide to the assigned sales staff.
• Provide detailed reviews of bids to specific assigned salespeople in a timely and efficient manner.
• Develop and maintain relationships with hotel, Destination Management Companies, City Visitors Bureau, and industry partners.
• Attend conferences, and assist onsite with partner presentations.
• Recommend properties and destinations based on event details.
• Manage, negotiate, and adhere to all contracting guidelines as identified in standard operating procedures.
• Maintain a high level of “Customer Focus” attitude and flexibility with hours worked to accommodate client contacts in various time zones.
• Manage email correspondence with hotels and assigned salespeople in a timely manner.
• Attend and participate in supplier sponsored presentations and events, virtually and in-person, which may at times occur outside of normal business hours.
• Attend virtual and in-person staff meetings, as well as industry.
• Other duties and responsibilities as needed or assigned.

Required Education and Experience

• High School Diploma or G.E.D.
• Two plus (2+) years of hotel sourcing, event program management, and Cvent experience.
• Strong written and verbal communication, organizational, and MS Office skills.
• Effective time management, attention-to-detail, and people skills.
• Team player who thrives in a fast-paced, high-volume work environment with a proven ability to learn and adapt quickly.
• Proven experience effectively multi-tasking and networking.
• Must be able to work standard business hours and may need to adjust work schedule depending on location of assigned salespeople.

Preferred Experience

• Experience in hotel contracts and negotiation.

Benefits Include

• National Medical Coverage Options
• Dental and Vision
• 401k
• Short- and Long-Term Disability
• Educational & Adoption Assistance Program
• Employee Assistance Program and Wellbeing
• Caregiver Support Program
• Paid Time Off & Holiday Pay