Sourcing Manager, Hospitality & Events (Experiential)

IMG LIVE; St. Louis (MO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Diverse and inclusive workplace

Collaboration with teams from various sectors

Job summary

IMG LIVE is looking for a Sourcing Manager, Hospitality & Events to lead sourcing strategy and vendor negotiations for live events and brand activations. You will be responsible for managing contracts and ensuring operational success in fast-paced environments.

The ideal candidate has 5-8 years of experience in hospitality sourcing, strong negotiating skills, and proficiency in tools like Cvent Sourcing. The role is office-based four days a week, fostering collaboration within the team.

Qualifications

• 5–8+ years of experience in hospitality sourcing or event production.
• Strong experience in contract negotiations.
• Motivated, resourceful, effective communicator.

Responsibilities

• Lead sourcing strategy and vendor negotiations for hospitality events.
• Manage contracts to ensure operational success.
• Evaluate vendor proposals and oversee contract reviews.

Skills

Knowledge of MICE and Experiential landscape

Contract negotiations

Relationship management

Proficiency in Excel

Proficiency in Cvent Sourcing

Education

5–8+ years in hospitality sourcing or experiential marketing

Tools

Cvent Sourcing

Excel

PowerPoint

Job description

Who We Are: 160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow.

160over90 works with leading brands including AB InBev, Amazon, Coca‑Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.

Role and What You’ll Do

160over90 is seeking a Sourcing Manager, Hospitality & Events (Experiential) to join the Hospitality team. This role sits at the intersection of hospitality sourcing, commercial negotiation, and experiential program execution, supporting live events, brand activations, employee and client engagement programs, and executive hospitality. The Sourcing Manager serves as a strategic partner to Hospitality, Experiential, Client Services, Creative, and Production teams, owning sourcing strategy and vendor negotiations while ensuring that contracts and commercial decisions translate into seamless, operationally sound program delivery.

In this role, the Sourcing Manager balances strategic leadership with hands‑on execution – leading complex, high-volume sourcing initiatives while also independently managing smaller, fast‑turn hospitality and operational needs without requiring full program infrastructure.

Responsibilities

Sourcing Strategy & Commercial Negotiation

• Serve as the lead for sourcing strategy, commercial negotiations, and contract execution across hospitality and experiential programs, ensuring every agreement delivers financial efficiency and operational success.
• Lead complex negotiations across hotels, venues, transportation providers, destination management companies, and related vendors – securing optimal pricing, concessions, and favorable contract terms while protecting margin and minimizing risk.
• Evaluate vendor proposals, build comparative analyses, and lead contract review and negotiation with a focus on both commercial advantage and operational practicality.
• Leverage and expand a strong network of industry vendors, including hotels, DMCs, transportation providers, venues, gifting partners, and temporary staff, to accelerate sourcing timelines and unlock competitive advantages.

Operational Fluency & Risk Management

• Anticipate and evaluate how sourcing and contracting decisions impact downstream program operations, including attrition, cancellation, service delivery, logistics, on‑site execution, and guest experience.
• Proactively identify and mitigate contractual and operational risks to ensure seamless program delivery.
• Support accurate program forecasting and maintain current financials within the business management system until turnover to operations.

Cross‑Functional Partnership & Execution

• Qualify incoming requests and develop clear sourcing briefs aligned to program goals and timelines.
• Act as both a strategic partner and hands‑on operator, navigating high‑volume sourcing needs while independently executing smaller‑scale, fast‑turn program components.
• Work closely with Client Services, Creative, Hospitality, and Production teams to manage multiple concurrent initiatives in a fast‑paced environment with evolving priorities.
• Maintain proactive, clear communication with client and account teams to ensure shared understanding of deliverables, timelines, and responsibilities.

RFP Support & Program Development

• Contribute to and lead sourcing input for RFPs, RFIs, new business opportunities, presentation deliverables, and special projects, clearly articulating vendor strategy, negotiation approach, and value creation.
• Utilize technology tools, including Cvent Sourcing, to manage sourcing activity and track contracted volume.
• Assist Client Services with site inspection logistics and participate in destination and programming ideation sessions as needed.

Process, Turnover & Documentation

• Prepare and conduct formal turnover meetings to assigned Client Services teams.
• Maintain complete and accurate electronic files in accordance with company standard operating procedures.
• Identify opportunities to improve workflows and strengthen collaboration across departments.
• Demonstrate a high level of accuracy, diligence, and ownership throughout all phases of work.

Qualifications

• Knowledge of the MICE and Experiential landscape.
• 5–8+ years of experience in hospitality sourcing, event production, destination management, or experiential marketing, with a proven track record of negotiating and executing complex vendor agreements.
• Strong experience in contract negotiations, including hospitality‑specific nuances and legal considerations, securing best rates, concessions, and favorable terms.
• Strong knowledge of hotels and destinations globally, with the ability to build and maintain supplier relationships.
• Strong proficiency in Excel, Word, and PowerPoint.
• Strong knowledge of Cvent Sourcing.
• Initiative‑taking, motivated, resourceful, and an effective communicator.

We’d Love If You Also Have These

• Agency or experiential marketing experience.
• Experience supporting fast‑paced, high‑volume hospitality or experiential programs.
• Comfort balancing strategic sourcing responsibilities with hands‑on, tactical execution.
• CMP or similar industry certifications.

How We Work

160over90 is at the center of sports, media, entertainment, and fashion and is a largely relationship‑based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week.

We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Pay Range

Hiring Rate Minimum: $60,000 annually (minimum will not fall below the applicable state/local minimum salary thresholds) hiring rate maximum: $80,000 annually.

Equal Opportunity Statement

160over90 is a proud equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.