Solutions Group Specialist

United Site Services, Inc; Meridian (ID); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical/Pharmacy

Dental

Vision

401(k) with employer match

Paid Time Off

Job summary

United Site Services, Inc. is seeking a Solutions Group Specialist to oversee the quote-to-cash process for Solutions Group clients. The role ensures fast, clear, and high-quality handling of sales, service, and billing requests.

Responsibilities include end-to-end account management, order lifecycle ownership, and collaboration with onboarding to map orders to accounts, with a focus on accuracy and timely payments.

Qualifications

• Minimum 3 years of experience in customer services, order management, billing or sales operations.
• Associate degree or equivalent in Business/Finance/Accounting; strong data skills.
• Excellent written and verbal communication; detail oriented and analytical.

Responsibilities

• Manage end-to-end quote-to-cash for Solutions Group clients.
• Coordinate with Customer Onboarding to assign orders to accounts.
• Own order lifecycle including quotes, orders, invoicing and collections.
• Liaise between internal/external customers to ensure service excellence.
• Oversee purchase orders, pricing, and contract accuracy.
• Review invoices for pricing/service accuracy before release.
• Monitor outstanding bills and assist in collections as needed.
• Serve as subject matter expert for USS products and services.
• Perform additional duties as assigned.

Skills

Customer Service

Analytical Thinking

Data Entry

MS Office

Billing & Invoicing

Education

AS in Business Admin

Tools

Salesforce

Job description

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Primary Purpose

The Solutions Group Specialist is responsible for managing the quote to cash process for Solutions Group clients, ensuring customer satisfaction and the elimination of credits. The specialist delivers seamless order-to-cash experience, ensuring customer’s requests from sales, service and billing are handled with speed, efficiency, clarity, and quality.

Essential Functions

• Responsible for the end-to-end account management of assigned Solutions group book-of- business
• Collaborates effectively with Customer Onboarding team to ensure orders are accurately assigned to the appropriate customer accounts
• Owns the complete order lifecycle through effective management of quote to order conversions, order amendments, quoting, invoice validation and collection assistance
• Acts as liaison between internal and external customers to ensure customers’ needs are met and an excellent service is delivered
• Oversees management of purchase orders, purchase order funds, general pricing and contracts.
• Reviews invoices for accuracy around pricing, products and service frequencies prior to releasing to customer
• Monitors outstanding bills to ensure on timely payments received
• Serves as a subject matter expert for USS products and services
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Qualifications

EDUCATION

Minimum 2 Year / Associate Degree or equivalent combination of education and experience

in Business Administration, Finance, Accounting

EXPERIENCE

Minimum Years of Experience Maximum Years of Experience Comments

3 Experience in customer services, order management, billing and collections or sales operations preferred

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent written and verbal communication skills
• Analytical and process oriented
• Solid understanding of basic bookkeeping and accounting payable principles
• Excellent client facing service experience and problem resolution skills required.
• Experience in Salesforce preferred
• Ability and desire to learn corporate specific applications, technology, and terminology
• Excellent organizational and time management skills
• Ability to independently manage and prioritize workload
• Highly detail and quality oriented with a focus on thoroughness and accuracy
• Demonstrates a strong sense of ownership and accountability
• Proficient in data entry and MS Office Suite

Physical Requirements

Demand Frequency

Sit while answering phones or reply to emails Constant

Use hands and fingers to handle, control or feel objects tools or controls Frequent

Repeat the same movements when entering data Frequent

See details of objects that are less than a few feet away Constant

Speak clearly so listeners can understand Frequent

Understand the speech of another person Frequent

Focus on one source of sound and ignore others Frequent

Hear sounds and recognize the difference between them Frequent

See differences between colors, shades and brightness Frequent

Benefits Summary

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

Salary Range

$20.36 – $28.50 / hour

Pay Transparency Statement

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement

Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.