Solar Project Administrator

Abstrakt Marketing Group; Vacaville (CA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Paid time off

Job summary

Citadel Roofing and Solar in Vacaville is seeking a Solar Project Administrator to support New Construction projects, builder tracks, and custom homes. You will process requests from Project Coordinators and Managers using Creatio or email and utilize Sage 300 CRE for costing and billing.

Responsibilities include creating new job setups, maintaining builder models, updating budgets and WIP, generating invoices and managing documentation in SharePoint.

Qualifications

• 1–3 years of construction related experience; Solar PV ideal but not required.
• 1–3 years of construction billing experience ideal
• Process management experience required
• Detail oriented, attention and focus on data accuracy
• Experience working with matrixed project teams
• Excellent written and verbal communication skills required
• Regular, reliable and predictable attendance required
• Excellent customer service skills required
• Pre-employment drug test and background check required
• Strong working knowledge of MS Excel, Word, PowerPoint, etc.

Responsibilities

• Create a new job set up for Solar New Construction (Builder Models/Phases, Custom Homes, Commercial Buildings).
• Create electronic file folders and maintain documentation under each Builder/Project Name.
• Update a job/lot budget and add lots to existing jobs.
• Cancel or delete jobs/lots as needed.
• Create or revise a WIP form and file in SharePoint.

Skills

Process management

Attention to detail

Team collaboration

Communication

Customer service

Tools

MS Excel

MS Word

PowerPoint

Job description

Job Description

Position Title/Class: Solar Project Administrator

Company Name/Location: Citadel Roofing and Solar, Vacaville

Solar New Construction Projects (Builder Tracks/Custom Homes)

Process requests from Solar Project Coordinators/Project Managers with the following tasks via Creatio or email and utilize Sage 300 CRE to process work.

Tasks

• Create a new job set up for Solar New Construction:
  • Builder Models/Phases
  • Custom Homes (Customer Residence or Builder Lot).
  • Commercial Buildings (Builder New Construction or Retrofit).
• Create electronic file folders to file documentation under each Builder/Project Name.
• Update a job/lot budget as requested or add a new lot to an existing job number.
• Cancel a job/lot when a Customer opts out of Solar or delete if job/lot was set up in error.
• Create a new WIP (Work in Progress) form when a job is set up or revise existing WIP, and file in the New Home Solar Team SharePoint under the Superintendents’ folders.
• File the Job Budget Report in SharePoint when a new job is set up or revised.
• Create Dummy Invoices for Referral Fees when lots are installed and billed.
• Update the Panel Budget file whenever jobs are set up or lots updated to keep track of the panel usage.

Billing

• Process invoices for lots that are prewired or installed.
• Determine if lot is a Cash Purchase (Builder PO) or Monthly Lease (Sunrun EPC or Sunnova WO) and locate the POs & WOs for appropriate billing.
• Submit invoices to Builders by mail, email, or Builders’ website.
• File internal invoices in Invoice Project Folders.
• File Invoices and billing documents in the Team’s Shared Drive Invoice Folders.

Qualifications

• 1-3 years of construction related experience - Solar PV ideal but not required
• 1-3 years of construction billing experience ideal
• General construction knowledge ideal but not required
• Process management experience required
• Detail oriented, attention and focus on data accuracy
• Experience working with and managing Matrixed project teams
• Ability to work well with others in a collaborative team environment
• Excellent written and verbal communication skills required
• Regular, reliable and predictable attendance required
• Excellent customer service skills required
• Must be able to successfully pass a pre-employment drug test and criminal background check
• Strong working knowledge of MS Excel, Word, PowerPoint, etc.

File: Job Description for Solar Project Administrator Last Updated: 4/5/2024

Compensation and Benefits

Citadel Roofing and Solar offers a competitive compensation package. The compensation is carefully considered based upon several factors including the position, industry background and/or experience.

• Medical, Dental, Vision
• Free basic life insurance plus the option of purchasing additional life insurance
• Section 125 Flexible Spending Account (health and dependent care) and Health Savings Account
• Employee Assistance Program
• 401(k) plus company match
• Person Time Off, Sick and Holidays The best part is working with a great company - with great people - where your hard work is recognized and appreciated!