Solar, BESS & EV Projects Coordinator

Stefanini, Inc; Tustin (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

Stefanini, Inc. is seeking a Project Coordinator in Tustin, CA to support renewable energy installation projects including commercial rooftop solar, battery storage, and EV charging infrastructure.

This role focuses on administrative and organizational assistance to Project Managers, documenting procedures and preparing project materials. Responsibilities include managing contracts, permits, RFIs, meeting minutes, status updates, and coordinating logistics with vendors and subcontractors while

Responsibilities

• Provide day-to-day administrative and organizational support to Project Managers across active renewable energy installation projects.
• Manage and maintain project documentation including contracts, permits, submittals, RFIs, change orders, and closeout packages, ensuring all records are accurate, current, and properly filed.
• Prepare, format, and distribute project reports, meeting minutes, status updates, and client-facing communications under the direction of the Project Manager.
• Track project schedules, milestones, and action items; follow up with internal teams to ensure deadlines are met and elevate issues to the Project Manager as appropriate.
• Support project budget tracking by assisting with purchase order coordination, invoice processing, and expenditure monitoring in collaboration with Project Managers, accounting, and supply chain teams.
• Coordinate logistics for project activities including scheduling meetings, arranging site visits, and communicating with subcontractors and vendors as directed.
• Maintain organized digital filing systems and ensure document control standards are followed across all assigned projects.
• Learn and apply project management methodologies and tools under the mentorship of Project Managers, actively developing toward full project ownership over time.

Job description

Stefanini, Inc. is seeking a Project Coordinator in Tustin, CA to support renewable energy installation projects including commercial rooftop solar, battery storage, and EV charging infrastructure.

This role focuses on administrative and organizational assistance to Project Managers, documenting procedures and preparing project materials. Responsibilities include managing contracts, permits, RFIs, meeting minutes, status updates, and coordinating logistics with vendors and subcontractors while