Software Licensing Specialist

WebstaurantStore

Smoketown (PA)

On-site

USD 60,000 - 85,000

Full time

14 days+

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Benefits offered by this job

Medical

Vision

Dental

Paid Time Off

Paid Maternity Leave

Paid Parental Leave

Life Insurance

Disability

401(k) matching

Wellness Incentives

Company Discounts

Bonus Opportunities

Accident Insurance

Critical Illness Insurance

Adoption Assistance

Job summary

WebstaurantStore is a leading foodservice equipment supplier seeking a Software Licensing Specialist to manage internal software licenses, maintain the licensing portal, and ensure compliance across renewal dates and platforms.

You will collaborate with Accounting, IT, Legal, and Executive Management, document purchasing and audit processes, and support asset management within a fast-paced distribution environment.

Qualifications

Minimum of 2 years of relevant experience in software license tracking and purchasing.
Experience in distribution environment preferred.
Proficiency with MS Office required.
Ability to explain technical concepts clearly.
Strong problem-solving and analytical skills.

Responsibilities

Use license management tools to track, evaluate, and manage software licenses.
Manage internal and external licensing relationships.
Collaborate with Accounting, IT, Legal, and Executives on licensing goals.
Develop and maintain documentation for purchasing and audit processes.
Support Inventory Control in asset allocation and returns.

Skills

MS Office Proficiency

Analytical thinking

Strong communication

Time management

Diplomacy & emotional intelligence

Customer service orientation

Job description

Job Summary

The Software Licensing Specialist is responsible for the internal software licensing needs of the company. This role requires the candidate to develop and maintain the company’s software licensing portal and processes to ensure usage rates are accurate, licenses are maintained across various renewal dates and/or platforms, new software requests are analyzed, and bills are paid according to appropriate license levels.

Responsibilities

Use the company’s software licensing management tools to support a corporate strategy for systematically tracking, evaluating, and managing software licenses to ensure compliance and proper spending.
Manage both internal and external software licensing relationships, including direct vendor relationships; internal account teams; and indirect relationships with distributors and partners.
Collaborate with internal departments—including Accounting, Internal IT, Legal, and Executive Management—to support company goals and initiatives related to software licensing and vendor/partner relationships.
Develop and maintain documentation for the purchasing and/or audit processes for software offerings and platforms
Assist the Inventory Control team in other asset allocation or return processes as needed

Physical Requirements

Work is performed while sitting/standing and interfacing with a personal computer.
Requires the ability to communicate effectively using speech, vision, and hearing.
Requires the regular use of hands for simple grasping and fine manipulations.
Requires occasional bending, squatting, crawling, climbing, and reaching.
Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.

Remote Work Qualifications

Access to a reliable and secure high-speed internet connection. Cable or fiber internet connections (at least 75mbps download/10mbps upload) are preferred, as satellite connections often cannot support the technologies used to perform day-to-day tasks.
Access to a home router and modem.
A dedicated home office space that is noise- and distraction-free. The space should have strong wireless connection or a wired Ethernet connection (wired connection is preferred, if possible).
A valid, physical address (apartment, suite, etc.). PO Boxes are not supported, as a physical address is required for you to receive your computer equipment.
The desire and ability to work and communicate with other team members via chat, webcam, etc.
Legal residents of one of the following states: (AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, or WY). H-1B Visa Sponsorship Not Available, W2 only.

Experience

Minimum of 2 years of relevant experience in Software License Tracking & Purchasing
Experience working in a distribution environment preferred

Education

This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.

Desired Traits & Skills

Proficiency with MS Office required (Outlook, Word, Excel, PowerPoint)
Strong analytical and problem-solving skills required
Strong verbal and written communication skills; ability to explain technical and complex concepts in a simple and concise way to ensure ease of understanding
Demonstrated ability to manage multiple assignments and deadlines in a fast-paced environment
Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence
Customer service-oriented attitude with a demonstrated desire to exceed expectations

Company Overview

The foodservice professional’s premier source for restaurant equipment, supplies, and knowledge online. Our purpose is to empower and equip people to run their businesses more profitably and efficiently.

Benefits