Software Asset Manager (Microsoft)

Avid Systems LLC; Washington (District of Columbia); On-site; USD 95,000 - 130,000; Full time

Job summary

Avid Systems LLC is seeking an experienced Software Asset Management Specialist to support a public-sector technology environment, focusing on Microsoft licensing, O365 entitlement management, software compliance, and IT asset management. This role emphasizes enterprise agreements, licensing optimization, and cross-functional collaboration with vendors and government stakeholders.

Based in Washington, DC, and reporting onsite as required, the ideal candidate will have deep expertise in Microsoft

Qualifications

• 5+ years of experience with Microsoft Enterprise License Agreements.
• 11+ years of Business Analyst experience.
• 11+ years of software asset lifecycle management experience.
• 4+ years of administering Microsoft Enterprise Contracts and subscription-based services.
• 4+ years of experience with Microsoft SAM engagements and true-up processes.
• 4+ years of experience in managed software environments and O365 subscription license entitlement.

Responsibilities

• Manage and analyze software license entitlements, purchase records, contracts, EULAs, Enterprise Agreements, O365 subscriptions, and Azure subscriptions.
• Use Microsoft licensing portals, MVL, O365, and related tools to validate software purchases, entitlements, and compliance.
• Lead software license reconciliation, entitlement analysis, and final license position reporting.
• Support Microsoft SAM engagements, true-up activities, and software compliance reviews.
• Work with vendor managers, product owners, application managers, engineers, and agency stakeholders to collect and manage licensed software asset information.
• Ensure license records, software agreements, contracts, installations, and hardware linkages are accurately maintained in the ITAM/SAM repository.

Skills

Microsoft licensing

O365 licensing

SAM/ITAM

Stakeholder communication

Project management

Education

Bachelor's degree in Information Technology or related field

Tools

ServiceNow

MVL (Microsoft Volume Licensing)

Microsoft licensing portals

Adobe licensing

Microsoft Azure

Job description

Avid Systems is seeking an experienced Software Asset Management Specialist to support a public-sector technology environment focused on Microsoft licensing, O365 entitlement management, software compliance, and IT asset management.

This role is ideal for a senior SAM professional with strong experience managing Microsoft Enterprise Agreements, Microsoft Volume Licensing, O365/Azure subscriptions, software true-ups, entitlement analysis, and ServiceNow-based software asset management.

This is an onsite position in Washington, DC. Candidates must be located in the DMV area — Washington, DC, Maryland, or Northern Virginia — and must be able to report onsite as required.

Key Responsibilities:

The selected candidate will support the management of enterprise software assets and licensing compliance across a large Government software environment. Responsibilities include:

• Manage and analyze software license entitlements, purchase records, contracts, EULAs, Enterprise Agreements, O365 subscriptions, and Azure subscriptions.
• Use Microsoft licensing portals, MVL, O365, and related tools to validate software purchases, entitlements, and compliance.
• Lead software license reconciliation, entitlement analysis, and final license position reporting.
• Support Microsoft SAM engagements, true-up activities, and software compliance reviews.
• Work with vendor managers, product owners, application managers, engineers, and agency stakeholders to collect and manage licensed software asset information.
• Ensure license records, software agreements, contracts, installations, and hardware linkages are accurately maintained in the ITAM/SAM repository.
• Support software lifecycle management activities including planning, acquisition, deployment, monitoring, and retirement.
• Prepare monthly and quarterly software license compliance reports for leadership and agency stakeholders.
• Support software request processing, renewals, upgrades, license changes, and vendor agreement updates.
• Develop and improve SAM processes, procedures, SOPs, reporting methods, and compliance documentation.
• Assist with software cost tracking, service utilization reporting, budget planning, and contract renewal analysis.
• Provide expertise for Adobe and similar software licensing consolidation, enhancement, and management.

Required Qualifications

• Bachelor’s degree in Information Technology or related field, or equivalent professional experience.
• 5+ years of experience with Microsoft Enterprise License Agreements.
• 11+ years of Business Analyst experience.
• 11+ years of experience with software asset lifecycle management.
• 5+ years of experience with Microsoft licensing structures.
• 5+ years of experience with software asset management, O365 licensing portal, and Microsoft Volume Licensing portal.
• 4+ years of experience interpreting software licensing terms and conditions.
• 4+ years of experience administering Microsoft Enterprise Contracts and subscription-based services.
• 4+ years of experience with Microsoft SAM engagements and true-up processes.
• 4+ years of experience in managed software environments and O365 subscription license entitlement.
• 4+ years of experience managing software licenses in ServiceNow or a comparable SAM/ITAM platform.
• Strong understanding of software publisher licensing models, product use rights, license allowances, and contractual entitlements.
• Strong project management skills with the ability to communicate effectively with technical, business, financial, and executive stakeholders.

Desired Qualifications

• Experience with Manage Engine preferred
• Experience gathering and documenting business and system requirements.
• Advanced Microsoft Office and PowerPoint skills.
• Experience preparing executive-level reports, presentations, and license compliance summaries.

Ideal Candidate

The ideal candidate is a detail-oriented SAM professional who understands the full software lifecycle and can bridge licensing, compliance, finance, technology, and vendor management. This person should be comfortable working directly with senior stakeholders, analyzing complex licensing data, and presenting clear recommendations that reduce legal, financial, and operational risk.