Soft Services Manager

JLL; Portland (OR); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking a Soft Services Manager to lead a multi-site portfolio in the Vancouver, WA and Portland, OR area. You will oversee janitorial, pest control, waste management, landscaping, and snow removal across sites, coordinating with internal teams and third-party vendors.

The role requires 3+ years in facilities or soft services management, strong vendor relations, and experience with government-account standards. Travel between sites is expected, with on-call duties for snow/ice events.

Qualifications

• 3+ years of experience in facilities management or soft services management with vendor and contract oversight responsibilities.
• Experience managing services at Class A office buildings, industrial facilities, or airport properties.
• REAL ID compliant identification required for site access.
• Proficiency with Microsoft Office Suite and facility management software or CMMS platforms.

Responsibilities

• Serve as the primary client contact for all soft services operations across multiple sites, building trusted relationships.
• Oversee all soft services contracts including janitorial, pest control, waste management, and landscaping, with vendor performance reviews.
• Maintain rigorous documentation standards in accordance with government account requirements and budget tracking.
• Drive the rebidding process for expiring contracts, evaluate proposals, negotiate terms, and onboard new service providers.
• Manage projects from small improvements to large-scale initiatives, coordinating timelines and budgets.
• Respond to 24/7 on-call snow and ice emergencies, coordinating onsite responses as needed.
• Travel daily between multiple sites to conduct inspections and maintain relationships with teams and vendors.

Skills

Facilities management

Vendor management

Contract oversight

Microsoft Office

CMMS

Education

Bachelor's degree in Facilities Management

Bachelor's degree in Business Administration

Tools

Corrigo CMMS

Facility management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Soft Services Manager - JLL

What this job involves:

As a Soft Services Manager at JLL, you'll take ownership of a diverse portfolio spanning Vancouver, WA and Portland, OR-including industrial facilities, Class A office buildings, standard office spaces, and a hangar at PDX Airport. You'll serve as the main point of contact for the client on all day-to-day soft services operations, managing janitorial, pest control, waste management, landscaping, and snow removal across multiple sites. Given the government account nature of this portfolio, meticulous attention to detail, thorough documentation, and strict contract adherence are imperative to success. You'll oversee third-party vendor relationships, coordinate rebids, onboard new service providers, and drive projects of varying scales-all while collaborating cross-functionally with teams in projects, finance, operations, sourcing, and safety. At JLL, we are collectively shaping a brighter way-for our clients, ourselves and our fellow employees-and this role is integral to that mission. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you navigate between sites in your personal vehicle and build strong relationships with diverse stakeholders. This position also involves 24/7 on-call responsibility for snow and ice response at critical facilities, which may require immediate onsite presence during weather events. If you thrive in a dynamic, multi-site environment and value both autonomy and teamwork, this is your opportunity to make a tangible impact.

What your day-to-day will look like:

• Serve as the primary client contact for all soft services operations across industrial, Class A office, and airport facilities, building trusted relationships through proactive communication and exceptional service delivery
• Oversee all soft services contracts including janitorial, pest control, waste management, and landscaping, conducting regular vendor performance reviews and quality audits to ensure contract compliance
• Maintain rigorous documentation standards in accordance with government account requirements, including detailed record-keeping of service activities, vendor performance, and budget tracking
• Drive the rebidding process for expiring contracts, evaluate proposals, negotiate terms, and onboard new service providers while meeting government procurement standards
• Manage projects from small improvements to large-scale initiatives, collaborating cross-functionally with internal teams to align timelines, budgets, and client expectations
• Respond to 24/7 on-call snow and ice emergencies at critical facilities, which may require immediate onsite presence to coordinate response efforts
• Travel daily between multiple sites in your personal vehicle to conduct inspections and maintain strong relationships with facility teams, clients, and vendors

Required Qualifications:

• 3+ years of experience in facilities management or soft services management with vendor and contract oversight responsibilities
• Experience managing services at Class A office buildings, industrial facilities, or airport properties
• REAL ID compliant identification required for site access
• Valid driver's license and reliable personal vehicle for travel between multiple sites in the Portland and Vancouver metro area
• Availability for 24/7 on-call snow and ice response, including ability to respond onsite during weather emergencies
• Proficiency with Microsoft Office Suite and facility management software or CMMS platforms

Preferred Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, or a related field
• Experience with government contracts requiring strict compliance, documentation standards, and regulatory adherence
• Background in contract negotiation, RFP processes, and vendor onboarding within a commercial real estate, corporate, or government contracting environment
• Experience using Corrigo or similar CMMS platforms for work order management and service tracking
• Familiarity with budgeting, forecasting, and financial reporting for facility services
• Knowledge of OSHA safety standards and environmental compliance related to building services
• Certification such as FMA (Facilities Management Administrator) or CFM (Certified Facility Manager)

Location

Vancouver, WA + Travel (Weekly travel to Portland, OR and monthly travel to surrounding areas)

Location

On-site -Portland, OR, Vancouver, WA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

72,000.00 - 90,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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