Assistant Facilities Manager

JLL; Washington (District of Columbia); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Washington, DC is seeking an Assistant Facilities Manager to oversee day-to-day site operations, vendor management, and budgeting while leading a professional team.

You will coordinate with janitorial, security, fitness and food service teams, ensure safety compliance, and contribute to cost reduction and productivity improvements. Travel 10-20% and on-call rotation apply. This role requires 2+ years in facilities management and strong IT and communication skills.

Qualifications

• HS diploma or GED required.
• 2+ years of facilities management or related field.
• Experience leading a small team with demonstrated leadership capabilities.
• Basic knowledge of building systems including mechanical and electrical systems.
• Effective contractor and vendor management skills with ability to ensure compliance.
• Proficient in a range of information technology tools and platforms.
• Strong analytical, organizational, and presentation skills with excellent communication abilities.

Responsibilities

• Manage site operations in accordance with all agreed policies, procedures, and contract scope while ensuring health, safety, and risk management compliance.
• Oversee vendor management for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other services, ensuring contract compliance and insurance requirements are met.
• Lead, develop, and supervise a professional, creative, and detail-oriented team, providing excellent onboarding, training, and performance management.
• Proactively develop and manage client relationships to achieve expected service levels, meet key performance indicators, and deliver exceptional quality of service.
• Assist with annual budgeting, quarterly forecasting, and monthly spend reporting while managing vendor purchase orders, invoices, and payments to achieve financial targets.
• Support short and long-term projects including moves, reconfigurations, events, and capital planning while coordinating internally with fitness, food services, security, and capital project teams.
• Participate in rotating on-call schedule to address client emergencies outside of regular business hours

Skills

Analytical skills

Organizational skills

Communication skills

Presentation skills

Education

HS diploma or GED

Undergraduate degree in Facilities Management

Engineering

Business Administration

Tools

CMMS

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager- JLL

What this job involves:

As an Assistant Facilities Manager at JLL, you'll be at the heart of creating exceptional workplace experiences for our clients in Washington, DC. This role combines hands-on site operations management with strategic vendor oversight, budget management, and team leadership. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and you'll see that commitment in action as you manage day-to-day building operations while implementing innovative solutions that reduce costs and increase productivity. You'll develop strong client relationships, coordinate with multiple service teams including janitorial, security, fitness, and food services, and lead a professional team dedicated to operational excellence. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role you'll partner closely with area managers, vendors, and internal stakeholders to ensure facilities run seamlessly. With approximately 10-20% travel and a rotating on-call schedule, you'll have varied responsibilities that keep you engaged while building valuable experience across all aspects of facilities management.

What your day-to-day will look like:

• Manage site operations in accordance with all agreed policies, procedures, and contract scope while ensuring health, safety, and risk management compliance
• Oversee vendor management for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other services, ensuring contract compliance and insurance requirements are met
• Lead, develop, and supervise a professional, creative, and detail-oriented team, providing excellent onboarding, training, and performance management
• Proactively develop and manage client relationships to achieve expected service levels, meet key performance indicators, and deliver exceptional quality of service
• Assist with annual budgeting, quarterly forecasting, and monthly spend reporting while managing vendor purchase orders, invoices, and payments to achieve financial targets
• Support short and long-term projects including moves, reconfigurations, events, and capital planning while coordinating internally with fitness, food services, security, and capital project teams
• Participate in rotating on-call schedule to address client emergencies outside of regular business hours

Required qualifications:

• HS diploma or GED
• 2+ years of experience in facilities management or related field
• Experience managing a small team with demonstrated leadership capabilities
• Basic knowledge of building systems including mechanical and electrical systems
• Effective contractor and vendor management skills with ability to ensure compliance
• Proficient in a range of information technology tools and platforms
• Strong analytical, organizational, and presentation skills with excellent communication abilities

Preferred qualifications:

• Undergraduate degree in Facilities Management, Engineering, Business Administration, or related field
• Ability to multitask and work independently without direct supervision
• Ability to plan and manage work effectively under time constraints
• Experience with CMMS (Computerized Maintenance Management Systems) and budget management
• Knowledge of sustainability practices and cost reduction strategies

Schedule: M-F 8am-5pm

Location: Washington, DC

Travel: approximately 10 - 20%

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

71,900.00 - 88,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Washington, DC

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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