Social Service Coordination Administrative Assistant

RHF Management, Inc.; Long Beach (CA); On-site; USD 77,366,000 - 83,097,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance and more

Life insurance options

Job summary

RHF is seeking a Social Service Coordination Administrative Assistant at our Long Beach location to provide day-to-day administrative support to the Director and SSC team. You will handle training materials, reporting, scheduling, and program records to keep operations efficient and compliant.

Join a mission-driven organization committed to affordable housing and resident services. The role emphasizes coordination across departments, data accuracy, and timely communication to support programs

Qualifications

• Bachelor's degree in Social Work, Human Services, or related field.
• 2+ years of relevant administrative or program support experience.
• Strong written and verbal communication, organizational, and time-management skills.
• Proficiency with Microsoft Office 365; experience with Smartsheet, Zoom and Microsoft Teams.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Responsibilities

• Provide day-to-day administrative support to the Director of Social Service Coordination and SSC team.
• Assist with training, reporting, data tracking, record keeping, scheduling, and departmental activities.
• Review, track, and prepare monthly SSC reports, training requirements, and program data.
• Maintain departmental databases and quality assurance tracking systems.
• Prepare correspondence, action plans, reports, and other departmental documents.
• Handle phones, mail, supplies, scheduling, and distribution of SSC materials.
• Track resident survey responses and prepare related reports and program information.
• Assist with tracking proposals and grants for Social Service Coordinators.

Skills

Communication

Organization

Time management

Dependability

Confidentiality

Education

Bachelor's degree in Social Work / Human Services

Tools

Microsoft Office 365

Smartsheet

Zoom

Microsoft Teams

Publisher

Excel

Word

PowerPoint

Outlook

Job description

Social Service Coordination Administrative Assistant

Job Category: Housing Operations

Requisition Number: SOCIA001985

• Posted : September 18, 2026
• Full-Time
• On-site
• Rate : $27 USD per hour

Locations

Showing 1 location

Long Beach, CA 90815, USA

Description

Social Service Coordination Administrative Assistant
Location: 911 N Studebaker Rd, Long Beach, CA 90815
Pay Range: $27.00 - $29.00 per hour
Employment Type: Full-Time, Non-Exempt

Join Our Mission-Driven Team

Are you an organized, detail-oriented professional who enjoys providing administrative support and keeping a team organized and effective? RHF is seeking a Social Service Coordination Administrative Assistant to provide day-to-day administrative support to the Director of Social Service Coordination and the Social Service Coordinator (SSC) team.

This role supports training, reporting, data tracking, record keeping, scheduling, and departmental activities while helping ensure information and resources are organized and accessible. If you enjoy managing multiple priorities and working collaboratively to support meaningful programs and services, we'd love to hear from you.

What You'll Do

As our Social Service Coordination Administrative Assistant , you will provide essential administrative and operational support to the Social Service Coordination Department by:

• Assisting with the development and delivery of training materials and activities in accordance with HUD Office of Multifamily Housing guidelines
• Providing administrative and technical support to Social Service Coordinator staff and assisting with training, professional development, and program participation activities
• Reviewing, tracking, compiling, and preparing monthly SSC reports, training requirements, and program data
• Maintaining departmental databases, quality assurance tracking systems, and other program records
• Assisting with gathering and organizing information for audits and supporting data accuracy and improvement efforts as needed
• Preparing, reviewing, and transcribing correspondence, action plans, reports, presentations, and other departmental documents
• Providing day-to-day administrative support, including phones, mail, supplies, scheduling, document preparation, and distribution of SSC materials
• Tracking resident survey responses and preparing related reports and program information
• Assisting with tracking proposals and grants associated with Social Service Coordinators and providing information to the Director as requested
• Researching, compiling, and maintaining a directory of national and local resources to support the SSC team
• Reviewing and tracking SSC invoices and expense reports for accuracy and proper documentation
• Assisting with reimbursement and budget tracking and providing administrative support for the Director's travel arrangements and expense reporting
• Communicating with appropriate departments to obtain information and assist with departmental administrative needs
• Maintaining accurate and confidential departmental records and files
• Compiling information and providing administrative updates to the Director regarding program activities, status, and developments
• Providing administrative support for the recruitment and onboarding of Social Service Coordinators as needed, including scheduling, preparing materials, and maintaining records
• Assisting with the planning, coordination, implementation, and expense tracking of SSC Department activities, including the annual RHF Conference, Project HANDS promotion, and other departmental initiatives
• Performing other duties as assigned to support the Social Service Coordination Department and the mission and goals of RHF
• Traveling locally and occasionally overnight as required

Required Qualifications

• Bachelor's degree in Social Work, Human Services, or a related field
• Minimum of two (2) years of relevant administrative or program support experience, preferably in social services or a related field
• Strong written and verbal communication, organizational, and time-management skills
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively
• Strong knowledge of spreadsheets, data tracking, and program support systems
• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Publisher; experience with Smartsheet, Zoom, and Microsoft Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Strong attention to detail and commitment to accuracy and effective administrative support

Preferred Qualifications

• Experience in social services, nonprofit, affordable housing, or community-based organizations
• Knowledge of HUD Office of Multifamily Housing guidelines
• Familiarity with AASC Online or similar data and program tracking systems
• Experience supporting training, reporting, grants, or community-based programs

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Make a Difference With RHF!

If you're an organized, reliable, and detail-oriented professional who enjoys supporting residents and property operations, we encourage you to apply. Join RHF and help create a comfortable and welcoming community where residents can thrive.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.