SMB Sales Coordinator

Ballyhooboats; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Ballyhooboats is seeking a Sales Coordinator who will partner with Account Executives to enhance the sales cycle. This entry-level role promises hands-on experience and a pathway to becoming an Account Executive within 12-18 months, involving strong organizational, communication, and multitasking skills. A competitive salary and benefits package are offered to the successful candidate.

Benefits

Health, dental, and vision coverage

Annual performance review with potential company bonus

401(k) with company match

Qualifications

• Two years of related experience, preferably in sales, marketing, or administrative roles.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and act on own initiative.

Responsibilities

• Foster relationships with Account Executives and clients.
• Master the sales process for campaign execution.
• Provide organizational support by tracking and documenting client interactions.

Skills

Organizational Skills

Communication

Interpersonal Abilities

Creativity

Initiative

Education

High-school diploma or equivalent

Bachelor’s degree

Tools

CRM Software

Microsoft Office Suite

Job description

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Direct message the job poster from Ballyhoo Media

Human Resources Leader | Operations Strategist | Culture Builder | People-First & Process-Driven

Ballyhoo Media is a rapidly growing out-of-home advertising company positioned as the industry leader in water-based media. We're an energetic startup looking to add entrepreneurial self-starters to our fast-growing team. Driven by our mission to enhance the waterways, we deliver breakthrough mediums for advertising, entertainment, and collaborative experiences for our community. We provide an interactive canvas to the landscapes of America's waterfront cities, creating lasting and memorable campaigns for our clients, including Disney, Amazon, Anheuser Busch, HBO, Twitter, and more!

ABOUT THE POSITION

As a Sales Coordinator, you will partner with Account Executives throughout the sales cycle, ensuring a seamless flow of opportunities from prospecting to campaign execution. You will perform a range of administrative and coordination functions to deliver exceptional customer experiences and accelerate revenue growth. This position is intentionally designed as the first step on a clear development path toward becoming an SMB Account Executive, equipping you with the knowledge, relationships, and hands‑on practice needed to make that transition within twelve to eighteen months.

RESPONSIBILITIES

(Responsibilities include, but are not limited to.)

• Foster key relationships by building and maintaining strong partnerships with Account Executives, internal teams, external clients, advertising agencies, and out‑of‑home buying services.
• Develop client‑support expertise by managing inquiries, resolving requests, and delivering timely follow‑ups that cultivate trusted relationships.
• Master the sales process by coordinating advertising contracts, internal work orders, non‑space agreements, client posting instructions, and completion reports to ensure flawless campaign execution.
• Coordinate production activities for assigned accounts, tracking progress and ensuring accurate completion reports and on‑time delivery of advertising materials.
• Build technical proficiency in Ballyhoo’s internal systems (CRM, mapping, and proposal tools) to create impactful proposals, contracts, and maps that support Account Executive sales efforts.
• Provide organizational support by maintaining orderly files and documentation, tracking receipt of client materials, and assisting with production coordination as needed.
• Collaborate and lead by example, championing Ballyhoo’s sales‑and‑service philosophy and acting as a professional, diplomatic representative of the Sales Department.
• Generate and process contracts, proposals, and sales presentations that enable Ballyhoo to scale rapidly with ferry opportunities.
• Serve as a key resource on Ballyhoo’s waterway media, advertising offerings, and business model.
• Inform Account Executives and customers about campaign status and manage campaign progress.
• Manage inventory requests, holds, market avails, media plans, and proposal grids.
• Assist in creating targeting maps, custom decks, and visuals for RFP responses.
• Handle invoicing requests and billing inquiries alongside the Finance and Client Success teams.
• Maintain the customer database (CRM), inputting profiles and updates, and tracking sales expenses.
• Coordinate and monitor all activities related to advertising campaigns, ensuring timely execution.
• Gain exposure to all departments connected to the sales cycle, including Marketing, Operations, and Finance.

WHY THIS ROLE IS YOUR GATEWAY TO GROWTH

• Gain hands‑on experience across the full sales process, learning the tools and strategies used by successful Account Executives.
• Build a network of client and industry relationships that will support your transition into an Account Executive role.
• Work alongside experienced professionals who will mentor and guide you as you develop your skills.

QUALIFICATIONS

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in CRM software and Microsoft Office Suite.
• Detail‑oriented with a high level of accuracy.
• Creativity, initiative, and commercial awareness.
• Ability to work independently and act on own initiative.
• High‑school diploma or equivalent required; Bachelor’s degree preferred.
• Two years of related experience, preferably in sales, marketing, or administrative roles.
• Experience in data management and Gmail preferred.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations. The environment includes office locations, and/or moving inside/outside the office. A high noise level is possible if visiting boats or offsite locations. Personal protective equipment will be provided as needed in these situations.

BENEFITS

• Health, dental, and vision coverage starting the first of the month after your hire date
• Annual performance review with potential company bonus
• 401(k) with company match: 100% up to 3%, 50% up to 4% (after 6 months)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Customer Service

• Industries

  Advertising Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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