Small Meeting Manager / Generalist

BCD; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive. You’ll love it.

Job summary

BCD Meetings & Events (BCD M&E) is seeking a Small Meeting Manager / Generalist for a virtual role, supporting Life Sciences meetings in a fast-paced, regulatory environment. You will manage from kickoff to closeout, including venue sourcing, registrations and onsite delivery, ensuring an exceptional attendee experience.

The role requires organized, solution‑oriented individuals who can communicate clearly with clients and suppliers, handle budgets, and travel 25–50% as needed.

Qualifications

• Experience supporting pharmaceutical, healthcare, or other highly regulated meetings.
• Familiarity with TOV/Transparency reporting and audit-ready documentation.
• Comfort using registration platforms, meeting websites, and event technology tools.
• Experience with post-event reconciliation, invoice review, and budget closeout.
• Service-minded with ability to create polished attendee experiences under deadlines.

Responsibilities

• Managing small meetings from start to finish while keeping timelines, budgets, and details on track.
• Working in a structured, compliance‑focused Life Sciences environment where accuracy and follow‑through matter.
• Handling venue sourcing, registration, delegate communications, and onsite logistics with confidence.
• Building strong relationships with clients, suppliers, and internal teams through clear, proactive communication.
• Staying calm under pressure, solving problems quickly, and juggling multiple deadlines without missing a beat.

Skills

Meeting planning

Budget management

Vendor coordination

Client communication

Travel coordination

Job description

Search by Keyword or Location. When searching on location, enter the country’s full name in English, e.g. United Kingdom or Germany.

Select how often (in days) to receive an alert:

Small Meeting Manager / Generalist

Date: Aug 7, 2026

Location: US, Virtual, NOAM

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

If you love bringing people together and making every detail count, this Small Meetings Manager / Generalist role could be your next great move. You’ll support Life Sciences meetings in a fast-paced, highly regulated environment where compliance, accuracy, and a great attendee experience all go hand in hand. From venue sourcing and budgets to onsite delivery and TOV reporting, you’ll help keep multiple programs running smoothly from kickoff to closeout. It’s a hands‑on role for someone who’s organized, solution‑oriented, and energized by making complex meetings feel seamless.

• Managing small meetings from start to finish while keeping timelines, budgets, and details on track
• Working in a structured, compliance‑focused Life Sciences environment where accuracy and follow‑through matter
• Handling venue sourcing, registration, delegate communications, and onsite logistics with confidence
• Building strong relationships with clients, suppliers, and internal teams through clear, proactive communication
• Staying calm under pressure, solving problems quickly, and juggling multiple deadlines without missing a beat

You Might Also Have

• Experience supporting pharmaceutical, healthcare, or other highly regulated meetings
• Familiarity with TOV/Transparency reporting and maintaining audit‑ready documentation
• Comfort working with registration platforms, meeting websites, and event technology tools
• Experience with post‑event reconciliation, invoice review, and budget closeout
• A service‑first mindset and a knack for creating polished attendee experiences in deadline‑driven settings

You Should Know

• This role is virtual and will require 25-50% travel.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:25% to 50%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Small Meeting Manager / Generalist is between $55,000 - $65,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.