Sleep Lab Administrative Assistant - Executive

Allegheny Health Network; Pittsburgh (Allegheny County); On-site; USD 45,000 - 60,000; Part time

Job summary

Join Allegheny Health Network as a Sleep Lab Administrative Assistant - Executive, where you'll support management by handling a variety of secretarial duties in a fast-paced healthcare environment. This role requires excellent communication, organization, and attention to detail, paired with a minimum of 5 years of administrative experience. If you thrive in team settings and have a passion for healthcare, we want to hear from you!

Qualifications

• 5 years of secretarial or administrative experience required.
• Experience with insurance authorizations and scheduling preferred.
• Knowledge of Epic is a huge plus.

Responsibilities

• Answer phones and manage scheduling for Sleep Lab Management.
• Provide secretarial services including typing, proofreading, and communication.
• Maintain and organize files and administrative correspondence.

Skills

Communication

Organizational Skills

Typing

Word Processing

Proofreading

Education

High School Diploma/GED

Job description

Sleep Lab Administrative Assistant - Executive

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Sleep Lab Administrative Assistant - Executive

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JOB SUMMARY

This job supports the Sleep Lab Management and performs a wide range of secretarial and general office duties as assigned and ensures timely and accurate completion of assignments to enhance the efficiency and effectiveness of their manager in meeting operational objectives. Responsibilities include answering of phones, scheduling, insurance authorizations, billing issues, typing, word processing, proofreading, maintaining and organizing files, copying, reviewing and distributing mail, greeting visitors, ordering supplies, scheduling calendars, and making travel arrangements. The incumbent organizes/expedites workflow and provides secretarial support, as required, to support the communication or presentation needs of the principal when not delegated elsewhere and edits documents for grammar and punctuation. Requires the continuous use of technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures, and personnel.

Company

Allegheny Health Network

Job Description

JOB SUMMARY

This job supports the Sleep Lab Management and performs a wide range of secretarial and general office duties as assigned and ensures timely and accurate completion of assignments to enhance the efficiency and effectiveness of their manager in meeting operational objectives. Responsibilities include answering of phones, scheduling, insurance authorizations, billing issues, typing, word processing, proofreading, maintaining and organizing files, copying, reviewing and distributing mail, greeting visitors, ordering supplies, scheduling calendars, and making travel arrangements. The incumbent organizes/expedites workflow and provides secretarial support, as required, to support the communication or presentation needs of the principal when not delegated elsewhere and edits documents for grammar and punctuation. Requires the continuous use of technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures, and personnel.

ESSENTIAL RESPONSIBILITIES

• Communicate effectively. Display effective communication skills while performing the following functions. Interacting and responding, both written and verbally, with internal and external entities on behalf of assigned management.
• Provide secretarial services to the Sleep Lab Management and assigned staff. Perform typing, word processing transcribing and proofreading activities concerning correspondence, memoranda, schedules, reports, presentation materials and statistical information; maintains a communication flow by receiving and distributing correspondence via mail services or on-line communication networks; schedules reservations, meeting arrangements, conference rooms and audio/visual equipment as needed; receive visitors and telephone calls in a courteous and efficient manner, direct inquires to the appropriate staff based on an overall knowledge of departmental policies and procedures. Compile various information and perform minor calculations as required for departmental reports. Maintain hardcopy and on-line correspondence and administrative files.
• Provide telephone coverage and screen telephone calls, letters, and/or visitors, answering routine questions.
• Other duties as assigned or requested.
  
  

EDUCATION

Required

• High School Diploma/GED
  
  

Substitutions

• None
  
  

Preferred

• None
  
  

EXPERIENCE

Required

• 5 years of Secretarial or Administrative experience
  
  

Preferred

• Insurance Authorizations
• Scheduling
• Answering phones
• Billing issues
• Knowledge of Epic is a huge plus
• Excellent typing, word processing and proofreading skills as well as a working knowledge of PC word processing, spreadsheet and graphic applications
• Possess the utmost of integrity in the discreet handling of confidential information
• Knowledge of corporate programs, policies, procedures and protocols
  
  

Language (Other Than English)

None

Travel Requirement

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

Position Type

Office-based

Teaches / trains others regularly

Occasionally

Travel regularly from the office to various work sites or from site-to-site

Rarely

Works primarily out-of-the office selling products/services (sales employees)

Never

Physical work site required

Yes

Lifting up to 10 pounds

Constantly

Lifting 10 to 25 pounds

Occasionally

Lifting 25 to 50 pounds

Rarely

Disclaimer The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy.

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.

For accommodation requests, please contact HR Services Online at [e-mail]

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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