SLCCTech Administrative Assistant IT and Manufacturing

Salt Lake Community College; Utah; On-site; USD 40,000 - 52,000; Full time

Job summary

Salt Lake Community College is seeking an administrative coordinator to provide comprehensive support to the Division of IT and Advanced Manufacturing in Utah. The role involves handling administrative, fiscal, and coordination tasks, assisting with academic scheduling, and acting as a liaison among faculty, staff, students, and external partners.

Responsibilities include maintaining records, assisting with budget tracking and purchasing, supporting communications, and enabling efficient

Qualifications

• Administrative experience in higher education or another multi-department organization.
• Experience processing purchases, reconciling accounts, and maintaining financial records.
• Experience coordinating schedules, maintaining confidential records, or supporting division and recruitment logistics.
• Experience with Microsoft Word products, survey platforms and shared document systems.
• Bilingual English/Spanish preferred.

Responsibilities

• Produce administrative, fiscal, and coordination support to the Division of IT and Advanced Manufacturing.
• Coordinate administrative processes and departmental logistics and assist with academic scheduling activities.
• Serve as a liaison between faculty, staff, students, and external partners.
• Support departmental communications, maintain records and documentation, assist with budget tracking and purchasing processes, and provide administrative support for Associate Dean and departmental operations.
• Facilitate meetings, events, and special projects to support the effective operation of the division.

Job description

Produce administrative, fiscal, and coordination support to the Division of IT and Advanced Manufacturing. Coordinate administrative processes and departmental logistics and assist with academic scheduling activities. Serve as a liaison between faculty, staff, students, and external partners. Support departmental communications, maintain records and documentation, assist with budget tracking and purchasing processes, and provide administrative support for Associate Dean and departmental operations. Facilitate meetings, events, and special projects to support the effective operation of the division.

• Demonstrated ability to provide comprehensive administrative support in a fast-paced office environment while maintaining accuracy, organization, and attention to detail.
• Strong organizational and time-management skills with the ability to prioritize multiple assignments, meet deadlines, and adapt to changing priorities.
• Proficiency in business English, grammar, spelling, punctuation, and professional business correspondence.
• Ability to prepare, edit, proofread, and format reports, correspondence, presentations, meeting materials, and other administrative documents.
• Proficiency in Microsoft Office applications and other business technologies, including word processing, spreadsheets, electronic calendars, email systems, and electronic file management systems.
• Ability to maintain accurate records, databases, spreadsheets, and filing systems while ensuring data integrity and accessibility.
• Knowledge of basic bookkeeping, purchasing, payroll processes, and budget tracking practices.
• Ability to compile, track, research, analyze, and summarize information to support operational and administrative decision-making.
• Ability to coordinate meetings, events, travel arrangements, schedules, and departmental logistics.
• Strong interpersonal and customer service skills with the ability to communicate professionally and effectively with students, faculty, staff, and external stakeholders.
• Ability to exercise sound judgment, maintain discretion, and safeguard confidential and sensitive information.
• Ability to follow written and verbal instructions, work independently, and use initiative in resolving routine administrative matters.
• Demonstrated commitment to professionalism, reliability, customer service, continuous improvement, and attention to detail in support of division and institutional goals.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work effectively and professionally with students, employees, and members of the public from a wide range of backgrounds and circumstances, including individuals with disabilities, consistent with the College's obligations under Title VI, Title VII, and the Americans with Disabilities Act.

• Two (2) years of related, paid full time experience.
• Two (2) years post high school education (minimum of 60 credit hours).

Education and relevant experience may be substituted when the minimum qualification does not require a specific degree, license, certification, accreditation standard, or other requirement for which substitution would be inappropriate. Trade off 1:1 full-time experience/education requirement. Part-time experience can be considered on a prorated basis (Trade off 2:1).

• Administrative experience in higher education or another multi-department organization.
• Experience processing purchases, reconciling accounts, and maintaining financial records.
• Experience coordinating work across multiple locations.
• Experience with Banner or comparable financial/enterprise system.
• Experience coordinating schedules, maintaining confidential records, or supporting division and recruitment logistics.
• Experience with Microsoft Word products, survey platforms and shared document systems.
• Bilingual English/Spanish preferred.