Administrative Assistant

Salt Lake Community College; Salt Lake City (UT); On-site; USD 36,000 - 48,000; Full time

Job summary

Salt Lake Community College in Utah seeks an Administrative Assistant to provide comprehensive administrative, office, fiscal, and personnel support to the Thayne Center for Student Life, Leadership, and Community Engagement. You will assist with scheduling, budget processing, and coordination of department events while maintaining accurate records.

The role supports the Senior Director and department staff, ensuring well‑functioning operations, responsive service to staff and students, and

Qualifications

• Associate’s degree or two years post high school.
• 1–4 years of related full‑time experience.
• Experience with Microsoft Office applications (Excel, Word, Outlook, and Teams).
• Experience working with budgets.
• Education and relevant experience may substitute for minimum degree when substitution would be inappropriate.
• Trade off 1:1 full‑time experience/education requirement; prorated for part‑time.

Responsibilities

• Provide administrative, office, fiscal, and personnel support to the Thayne Center.
• Assist with scheduling, correspondence, reports, and meeting materials.
• Support budget management and fiscal processing.
• Maintain accurate records and documentation.
• Coordinate departmental processes and event logistics.
• Support leadership and respond to staff, students, and campus partners.

Skills

Customer service

Office administration

Scheduling

Communication

Budget management

Recordkeeping

Staff supervision

Confidential information handling

Education

Associate degree or two years post high school

Bachelor's degree

Tools

Microsoft Office

Excel

Teams

Budget tracking software

Job description

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

The Administrative Assistant provides comprehensive administrative, office, fiscal, and personnel support to the Thayne Center for Student Life, Leadership, and Community Engagement. This position serves as a key administrative resource for the department, supporting the day‑to‑day functioning of the office, coordinating departmental processes, maintaining accurate records, and providing responsive service to staff, students, campus partners, and visitors. The Administrative Assistant supports the Senior Director and department staff through effective scheduling, communication, supports effective budget management including purchasing and fiscal processing, personnel administration, office coordination, and department event logistics. Success in this position is demonstrated by an organized and well‑functioning office, accurate and timely completion of administrative processes, reliable support for staff and leadership, well‑maintained records, and a responsive and welcoming experience for students, staff, and campus partners.

Essential Duties & Responsibilities & Knowledge Skills & Abilities

• Knowledge of customer service, professional business communication, and effective office administration practices.
• Knowledge of budget management, financial reconciliation, expenditure tracking, and basic bookkeeping principles.
• Knowledge of records management, documentation standards, inventory control, and office operations.
• Knowledge of employee supervision, onboarding, training, scheduling, and performance management practices.
• Knowledge of college policies, procedures, organizational structures, and fiscal guidelines.
• Knowledge of office technologies, calendaring systems, financial software, databases, and reporting tools.
• Skill in coordinating calendars, meetings, travel arrangements, and other administrative logistics while managing multiple priorities.
• Skill in researching, compiling, organizing, and presenting information to support leadership decision‑making.
• Skill in preparing professional correspondence, reports, presentations, meeting materials, and other business documents.
• Skill in budget monitoring, financial recordkeeping, reconciliation, and analysis of expenditures and spending trends.
• Skill in maintaining accurate records, inventories, reports, and administrative documentation with a high degree of attention to detail.
• Skill in supervising, training, coordinating, and evaluating support staff.
• Skill in providing responsive customer service and building effective working relationships with a variety of stakeholders.
• Skill in utilizing technology and developing efficient administrative systems, workflows, and operational processes.
• Ability to manage sensitive and confidential information with professionalism, discretion, and sound judgment.
• Ability to anticipate organizational needs, establish priorities, manage competing demands, and adapt to changing circumstances.
• Ability to analyze financial and operational information and communicate findings, trends, and recommendations to leadership.
• Ability to interpret and apply institutional policies, procedures, and fiscal requirements accurately and consistently.
• Ability to communicate effectively, both verbally and in writing, with students, staff, faculty, and external partners.
• Ability to coordinate administrative and operational activities across multiple programs while maintaining accurate records and documentation.
• Ability to train, guide, and monitor the work of support staff while fostering a collaborative team environment.
• Ability to work independently and collaboratively to solve problems and achieve departmental goals.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum Qualifications

• Associate’s degree or two years post high school.
• One (1) to four (4) years of related full‑time experience.
• Experience using Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Experience working with budgets

Education and relevant experience may be substituted when the minimum qualification does not require a specific degree, license, certification, accreditation standard, or other requirement for which substitution would be inappropriate.

Trade off 1:1 full‑time experience/education requirement. Part‑time experience can be considered on a prorated basis (Trade off 2:1)

Preferred Qualifications

• Bachelor’s degree.
• Prior experience as an administrative assistant in an academic setting.
• Bilingual.
• Familiarity with higher education policies, procedures, and administrative practices.

SLCC Information

Salt Lake Community College is Utah’s largest open‑access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four‑year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world‑class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.

• More information about Salt Lake Community College benefits: https://www.slcc.edu/jobs/benefits.aspx
• Find our Total Compensation Estimator here:

https://i.slcc.edu/culture/hr/calc.aspx

01

Do you have at least a associate’s degree or two years post- high school? Education and relevant experience may be substituted when the minimum qualification does not require a specific degree, license, certification, accreditation standard, or other requirement for which substitution would be inappropriate.

• Yes
• No

02

Do you have one to four years of related full‑time experience? Trade off 1:1 full‑time experience/education requirement. Part‑time experience can be considered on a prorated basis (Trade off 2:1)

• Yes
• No

03

Do you have experience using Microsoft Office applications, including Excel, Word, Outlook, and Teams?

• Yes
• No

04

Do you have experience working with budgets?

• Yes
• No
• Required Question