SLCCTech Administrative Assistant IT and Manufacturing

Salt Lake Community College; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Salt Lake Community College is seeking an Administrative Assistant to provide administrative, fiscal, and coordination support to the Division of IT and Advanced Manufacturing. You will coordinate administrative processes, assist with scheduling, and act as a liaison among faculty, staff, students, and external partners.

The role includes supporting budget tracking, purchasing processes, and assisting with meetings, events, and special projects to ensure smooth operation of the division.

Qualifications

• Two years of related, paid full-time experience.
• Two years post high school education (minimum of 60 credit hours).
• Experience with budget tracking and purchasing processes preferred.

Responsibilities

• Provide administrative, fiscal, and coordination support to the Division of IT and Advanced Manufacturing.
• Coordinate administrative processes and departmental logistics and assist with academic scheduling activities.
• Serve as a liaison between faculty, staff, students, and external partners.
• Support departmental communications, maintain records and documentation, assist with budget tracking and purchasing processes, and provide administrative support for Associate Dean and departmental operations.
• Facilitate meetings, events, and special projects to support the effective operation of the division.

Skills

Administrative support

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Budget tracking

Education

Two years post high school education

Tools

Banner or comparable system

Job description

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

Provide administrative, fiscal, and coordination support to the Division of IT and Advanced Manufacturing. Coordinate administrative processes and departmental logistics and assist with academic scheduling activities. Serve as a liaison between faculty, staff, students, and external partners. Support departmental communications, maintain records and documentation, assist with budget tracking and purchasing processes, and provide administrative support for Associate Dean and departmental operations. Facilitate meetings, events, and special projects to support the effective operation of the division.

Essential Duties & Responsibilities & Knowledge Skills & Abilities

• Demonstrated ability to provide comprehensive administrative support in a fast-paced office environment while maintaining accuracy, organization, and attention to detail.
• Strong organizational and time-management skills with the ability to prioritize multiple assignments, meet deadlines, and adapt to changing priorities.
• Proficiency in business English, grammar, spelling, punctuation, and professional business correspondence.
• Ability to prepare, edit, proofread, and format reports, correspondence, presentations, meeting materials, and other administrative documents.
• Proficiency in Microsoft Office applications and other business technologies, including word processing, spreadsheets, electronic calendars, email systems, and electronic file management systems.
• Ability to maintain accurate records, databases, spreadsheets, and filing systems while ensuring data integrity and accessibility.
• Knowledge of basic bookkeeping, purchasing, payroll processes, and budget tracking practices.
• Ability to compile, track, research, analyze, and summarize information to support operational and administrative decision-making.
• Ability to coordinate meetings, events, travel arrangements, schedules, and departmental logistics.
• Strong interpersonal and customer service skills with the ability to communicate professionally and effectively with students, faculty, staff, and external stakeholders.
• Ability to exercise sound judgment, maintain discretion, and safeguard confidential and sensitive information.
• Ability to follow written and verbal instructions, work independently, and use initiative in resolving routine administrative matters.
• Demonstrated commitment to professionalism, reliability, customer service, continuous improvement, and attention to detail in support of division and institutional goals.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work effectively and professionally with students, employees, and members of the public from a wide range of backgrounds and circumstances, including individuals with disabilities, consistent with the College's obligations under Title VI, Title VII, and the Americans with Disabilities Act.

Minimum Qualifications

• Two (2) years of related, paid full time experience.
• Two (2) years post high school education (minimum of 60 credit hours).

Education and relevant experience may be substituted when the minimum qualification does not require a specific degree, license, certification, accreditation standard, or other requirement for which substitution would be inappropriate. Trade off 1:1 full-time experience/education requirement. Part-time experience can be considered on a prorated basis (Trade off 2:1).

Preferred Qualifications

• Administrative experience in higher education or another multi-department organization.
• Experience processing purchases, reconciling accounts, and maintaining financial records.
• Experience coordinating work across multiple locations.
• Experience with Banner or comparable financial/enterprise system.
• Experience coordinating schedules, maintaining confidential records, or supporting division and recruitment logistics.
• Experience with Microsoft Word products, survey platforms and shared document systems.
• Bilingual English/Spanish preferred

SLCC Information

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.