Skilled Nursing Unit Clerk: Scheduling & Records

AristaCare Health Services; Philadelphia (Philadelphia County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Rates

Healthcare benefits (medical, dental,

Paid time off

Job summary

AristaCare Health Services is seeking an organized Unit Clerk to support daily operations in our skilled nursing facility. The role requires strong attention to detail, multitasking ability, and clear communication with residents, families, staff, and providers.

You will coordinate appointments, manage medical records, and ensure HIPAA compliance while supporting nursing unit clerical tasks. Prior long-term care experience is preferred and EMR proficiency is a plus.

Qualifications

• Minimum of one year of experience in a long-term care or skilled nursing facility.
• Experience with electronic medical records preferred.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Basic computer and data-entry proficiency.

Responsibilities

• Schedule residents’ medical appointments and follow-up visits.
• Coordinate transportation to and from appointments.
• Maintain and organize resident medical records.
• Obtain required medical documentation from hospitals, physician offices, and other providers.
• Scan and upload documents accurately into residents’ electronic medical records.
• Confirm appointments and communicate scheduling information to nursing staff, residents, and responsible parties.
• Track outstanding records, reports, and appointment documentation.
• Assist with general clerical and administrative responsibilities on the nursing unit.
• Maintain resident confidentiality and comply with HIPAA requirements.
• Perform additional duties as assigned.

Skills

Organization

Communication

Follow-up

Data entry

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Job description

AristaCare Health Services is seeking an organized Unit Clerk to support daily operations in our skilled nursing facility. The role requires strong attention to detail, multitasking ability, and clear communication with residents, families, staff, and providers.

You will coordinate appointments, manage medical records, and ensure HIPAA compliance while supporting nursing unit clerical tasks. Prior long-term care experience is preferred and EMR proficiency is a plus.