Admissions Coordinator

Apollo Health and Rehabilitation Center; Saint Petersburg (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

Apollo Health and Rehabilitation Center seeks an Admissions Coordinator to support the admissions process and liaise with nursing staff, residents, and families. You will ensure timely completion of admissions packets and coordinate with multiple departments.

The role requires a high school diploma or GED, at least two years of admissions experience in health care, and strong English communication. Proficiency with Excel, Word, and Access is expected, along with accurate data handling.

Qualifications

• Two (2) years prior admissions experience in health care facilities and Medicaid filing preferred.
• Ability to type is required.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
• Knowledge of computers (Excel, Word, Access) and data input/output functions.

Responsibilities

• Meet with resident or responsible family member to sign admissions packet within 48 business hours.
• Maintain an admission’s filing system as devised by the Admissions Director.
• Conduct facility tours and answer questions regarding admissions.
• Provide residents with admission information packets (e.g., rights, privacy notices, contract).
• Gather Medicaid-related information for applications: PRI, bank statements, and insurance verification.
• Inform relevant departments to prepare for admission (medications, treatments, special needs).
• Forward completed medical records to appropriate department if needed.
• Explain room rates, billing procedures, visitors, and privileges to resident/guardian.

Skills

Typing

Interpersonal skills

Computer literacy

Education

High school diploma or GED

Tools

Excel

Word

Access

Job description

Admissions Coordinator

The primary purpose of your position is to assist with admissions process. The Admissions Coordinator will act as a liaison to the nursing unit to help ensure a smooth transition with the admissions process for all residents. Further, the position will act as a liaison with family members as well as the residents of the Facility.

Duties and Responsibilities

Meet with resident or responsible family member to sign admissions packet within forty-eight (48) business hours.

Maintain an admission’s filing system as devised by the Admissions Director.

Assist potential residents and their families by conducting tours of the Facility and answer questions regarding the Facility and admissions process.

Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.). Review as necessary.

Obtain information from potential residents when assisting with Medicaid applications: PRI, complete, bank statements, financial support statements, and insurance verification.

Assure that all departments receive necessary information to prepare for admission (i.e. medications, treatments, and any special needs).

Forward completed medical records to the appropriate department, if necessary.

Review and explain the resident, and/or guardian, room rates, billing procedures, visitors and guest privileges, restrictions, resident care procedures, etc., as appropriate.

Keep abreast of current Medicare and Medicaid regulations governing admission and discharge requirements of health care facilities.

Working Conditions

Works in office areas as well as throughout the Facility.

Attends and participates in continuing educational programs.

Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc.

Communicates with the medical staff, nursing personnel, and other department directors.

Maintains a liaison with the residents, their families, support personnel, etc., to assure that the residents’ needs are continually met.

Education

Must possess, as a minimum, a high school diploma or GED equivalent.

Experience

Two (2) years prior admissions experience in health care facilities and Medicaid filing preferred. Ability to type is required.

Specific Requirements

Must be able to read, write, speak, and understand the English language.

Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.

Be knowledgeable in the use of computers (Excel, Word, and Access), data input, retrieval and output functions, etc.

Background Screening Clearinghouse Link

Info.flclearinghouse.com

IND789